Using Accounts Payable

Vouchers: Transferring Voucher Items to Fixed AssetsThe ITM.FXA.TRANSFER.STATUS FieldThe ITM.FXA.TRANSFER.STATUS field in the ITEMS file is initially blankfor all voucher items, until the item is flagged for transfer to Fixed Assets bypopulating the Fixed Asset field on the VOUD form.When an item is flagged for transfer to Fixed Assets, Colleague updates theITM.FXA.TRANSFER.STATUS field with the “R” (Ready for Transfer)value from the FXA.TRANSFER.STATUSES validation code table.Technical Tip: The ITM.FXA.TRANSFER.STATUS field is an internalfield in the ITEMS file. Users cannot change the status of this fieldthrough any forms in Colleague.The FXA.TRANSFER.STATUSES Validation CodeTableColleague uses the FXA.TRANSFER.STATUSES validation code tablevalues to populate the ITM.FXA.TRANSFER.STATUS field in the ITEMSfile.Values in this validation code table are:• R– Ready for Transfer• I – In Use• T – TransferredWhen flagged items are grouped into one or more batches, Colleague updatesthe ITM.FXA.TRANSFER.STATUS field in the ITEMS file from “R” to “T.”The FXA.ITEMS FileColleague creates an ITEMS.ID saved list when the Fixed Assets TransferReport (FXTR) process is run. All records in the ITEMS file that have beenvouchered and contain an “R” (Ready for Transfer) in theITM.FXA.TRANSFER.STATUS field are available to be transferred.Colleague then creates records based on the ITEMS.ID saved list in theFXA.ITEMS file when the Fixed Assets-AP Interface (FXAP) process is run.302 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.