Using Accounts Payable

Table of Contents281 Purging Vouchers281 Understanding Voucher Purge281 Using the VPRG Form to Select Vouchers for Purging285 Using the VOPG Form to Purge Vouchers286 Before You Begin286 Purging Vouchers287 Procedure for Completing the Voucher Purge Register288 Procedure for Completing the Voucher Purge291 Transferring Voucher Items to FixedAssets291 In This Chapter291 Forms Used292 Before You Begin293 Understanding the FX - AP Transfer Process293 General Ledger Considerations293 Process Overview293 Step 1: Flag a Line Item for Transfer to Fixed Assets294 Step 2: Run the Fixed Assets Transfer Report (FXTR)294 Step 3: Run the Fixed Assets - AP Interface (FXAP)Process294 Step 4: Run the FX - AP Interface List (FAIL) Process295 Example of Transferring an Item into Fixed Assets295 The Purchase Order Stage296 The Proj ID Field296 The Fixed Asset Field297 The Voucher Stage298 The Transfer Process300 Illustration of the FX - AP Transfer Process301 Components of Fixed Asset Transfer from AP301 The Fixed Asset (ITM.FIXED.ASSETS.FLAG) Field301 The FXA.TRANSFER.FLAGS Validation Code Table302 The ITM.FXA.TRANSFER.STATUS Field302 The FXA.TRANSFER.STATUSES Validation Code Table302 The FXA.ITEMS File303 The FXA.BATCH File304 Selecting Fixed Assets for Transfer305 Procedure for Generating a Fixed Assets TransferReport307 Sample Fixed Assets Transfer Report308 Grouping Items for Transfer309 Procedure for Creating Batches with the FX - APInterfaceUsing Accounts Payable, June 19, 2009 13© 2009 Datatel, Inc.