Using Accounts Payable

Entering Line Item Detail on the VOUD FormIf you created this voucher from a purchase order, the price in this fielddefaults from the purchase order line item accepted price. You can change theprice if needed. However, if the price does come from a purchase order lineitem, you cannot change the price to a negative (less than zero) amount.Step 5. In the Quantity field, enter the invoice quantity.If you enter an invoice quantity that is greater than the quantity received,Colleague issues a warning and the voucher status remains “Unfinished/InProgress” until all the line items have been accepted.If you enter a quantity less than the quantity received, Colleague creates a newline item with the quantity equal to the quantity not vouchered. For example,you receive 4 boxes of pencils and voucher 2 boxes. A second line item iscreated for the remaining 2 boxes of pencils which can then be voucheredwhenever you are ready.Step 6. In the Unit of Issue field, enter the unit of issue code for this line item, or useUnit Issue LookUp to help you find the code you want.The unit of issue is the ordering unit of the line item, such as box, case, each,and pair. The system displays this unit of issue but does not use it for anythingelse. When you enter a unit of issue code in this field, the system displays thecode and its description (if any).You can add and maintain unit of issue codes on the Unit Issues Codes(UNIM) form.Trade DiscountsA trade discount, such as a volume discount, reduces the extended price of theline item.Using Accounts Payable, June 19, 2009 147© 2009 Datatel, Inc.