Using Accounts Payable

Entering General Voucher InformationVoucher DoneStep 1. Is the voucher finished (including any necessary approvals) and ready to bepaid?Yes. Set the Voucher Done field to “Yes.” The voucher is saved with thestatus “Outstanding.” Continue with Step 1.No.Set the Voucher Done field to “No.” The voucher is saved with thestatus “Unfinished/In Progress” (or “Not Approved,” if all necessaryapprovals have not yet been obtained).Once all line items have been accepted and all necessary approvalsentered, enter Y in the Voucher Done field. Continue with Step 1.The default value for the Voucher Done field is determined by the entry in theDefault Voucher Done field on the Accounts Payable Parameter Definition(APDE) form. See “Default Voucher Done Parameter” on page 9 for moreinformation about the default setting for this field.ALERT! If you are using approvals, the last person who approvesthe voucher must remember to set this field to “Y”es. If the fieldis not set to “Y”es, the voucher status remains “Unfinished/InProgress” and a GL.POSTINGS record is not created.Reference NumberStep 1. Enter the reference number of a document that is associated with this voucher.• The reference number does not necessarily have to refer to a purchase orderor recurring voucher. Use this reference number to record the documentyou used to initiate the voucher. The system displays this number only forinformational purposes and does not use it otherwise.Using Accounts Payable, June 19, 2009 139© 2009 Datatel, Inc.