Using Accounts Payable

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Checks: Batch Check ProcessingWhen the Void Check on Overflow field on the AP Parameters Definition(PADE) form is set to “Yes,” the negotiable check prints with the first stub,and all additional stubs use this same check number. As interim checks arevoided, the correct check number is incremented and printed on the voidedchecks. For example:• 1st stub prints - Check #117• Negotiable Check Prints - Check #117• 2nd Stub Prints - Check #117• Voided Check Prints - Check #118If the Void Check on Overflow field is set to “No,” the overflow is printed onblank paper.The first time you run the CKPR process, vouchers are sorted by Misc Sort,Vendor, Manual Flag, Check Group, Currency Code, and Vouchers ID. Whenprinting checks, the process reads voucher records from the sorted list andbreaks when any of the sort fields change (except for Voucher IDs). There area few exceptions to this rule.The Check Group and Alt Flag fields are at the center of these exceptions. Ifthe Alt Flag is set to “Y,” the process breaks after every voucher unless thevouchers have a like Check Group value and the Check Group value is not setto “P” (prepaid). You can maintain the Check Group only on the VoucherMaintenance (VOUM) form; if the Check Group field is blank on the VOUMform, every voucher with an Alt Flag set to “Y” will be on its own check. Ifthe voucher was used to prepay a purchase order, Colleague stamps the checkgroup with a “P” (when the prepaying voucher is created) but will not groupthem onto the same check (that is, every voucher with a check group of “P”will be on its own check).392 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Batch Check Processing OverviewThe Accept/Reprint/Restart Checks (CKRS) FormUse the Accept/Reprint/Restart (CKRS) form to either accept the currentcheck run or to reprint checks due to errors.Figure 75: The Accept/Reprint/Restart Checks (CKRS) FormNotice that the header block of the CKRS form displays the status “ChecksPrinted.” This indicates that the check run was completed.The CKRS form also displays the Print Status of the checks. If the check runwas successful, enter Yes in the Checks Print Satisfactorily field. When youenter Yes in this field and then save and exit the form, you are accepting thecheck run. Colleague creates the GL.POSTINGS records when you accept thecheck run. You must then run the Check Post (CKPO) process to post thechecks to the general ledger and to update the VOUCHERS records.Using Accounts Payable, June 19, 2009 393© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Vendors9Tracking Vendor ActivityIn
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Paying Vouchers ManuallyU
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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General Ledger ConsiderationsPostin
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Page 355 and 356: Viewing AR Vouchers in Accounts Pay
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Page 359: Using Accounts PayableChecks
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Page 380 and 381: Checks: Batch Check ProcessingForms
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Checks: Purging ChecksUnderstanding
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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