Using Accounts Payable

Checks: Purging ChecksIf you defined a check range and enter more than one bank code in this field,the entire check range for each bank code is included. For example, if youenter check range 10 - 20 and bank codes 01 and 02, then you'll get thesechecks:• Bank Code 01:• checks 10 through 20• Bank Code 02:• checks 10 through 20AP TypesEnter the AP types of the checks you want the search process to select from,or use AP Types LookUp to help you find the AP types you want to search.The AP types are located on the check. The CPRG process selects only thosechecks with AP types you enter in this field and any other search criteria youspecify on the CPRG form.Exclude Check with Tax Form InformationIf you want to print tax forms like 1099s and T4As at the end of the year, youdo not want to purge any checks with vouchers that have tax forminformation. When you purge voided and reconciled checks, any associatedvouchers are also purged. Enter Yes to avoid purging these checks andvouchers. This will ensure that neither the vouchers nor the check that paidthem will be purged.After you print your tax forms, rerun this procedure for the previous year(including checks that have tax form information to purge the remainingchecks) using the Report Dates field to ensure no current year checks with taxinformation are purged.Enter No or leave this field blank to select all checks that meet the selectioncriteria purging, regardless of whether or not they contain tax forminformation.Procedure for Generating the Reconciled CheckPurge RegisterPerform the following steps to select checks for purging and generate a savedlist and report of those checks.452 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.