Using Accounts Payable

More documents

Recommendations

Info

IndexReportsAP Aging (APAR) 246Cash Disbursements Journal (CDJR) 225, 357Cash Requirements Analysis (CRAR) 231Check Register Report (CKRG) 434Discounts Pending (DISC) 258Discounts Taken/Lost (DISL) 262E-Payment Reconciliation Register (EPRR) 358E-Pmt Paid Voucher Register (EPVR) 358Fixed Assets Transfer Report (FXTR) 304Outstanding Prepaids (POPR) 254Reconciled Check Register (RECR) 441Summary Check Register (SCKR) 439Unauthorized/In Progress Vouchers (UNVR) 250,357Voided Check Register (VCRG) 443Voucher Print (VPRT) 357Voucher Purge Register (VPRG) 357Voucher Register (VREG) 235, 357Voucher Summary (VOUS) 242Voucher Summary Report (VOUS) 358Requisition Item Maintenance (RQIM) form 291RQIM form 291SStatusesprogression of, through purchasing and payablesprocessing 37vouchers, understanding 109TTax amounts and vouchers 124Tax codes and vouchers 123Tax information, entering for voucher line items 148Third party payment vouchers for employees 140Third-party providers of employee benefits, creatingvouchers to pay 182Trade discounts,entering on voucher line items 147Transaction codesrole of, in purchasing and payables processing 32UUnauthorized/In Progress (UNVR) Report 250UNVR Report 250Updating vendor demographic informationadditional business information 68addresses 66names 67other information 67UTRE form 129VValidation codesCFFXA.TRANSFER.FLAGS 301FXA.TRANSFER.STATUS 302VEII form 96, 192VEND form 72Vendor activity informationby voucher and invoice 93by voucher and invoice, components 96by voucher and invoice, finding 94components of 90finding 88Vendor Activity Inquiry (VENI) form 90Vendor demographic informationaddress, forms and fields to use 66addresses 55difference between corporation and person 53finding 65form and file relationships 60formatted names 54how to update or change 65name information, forms and fields to use 67other, forms and fields to use to update 67understanding 52Vendor informationcomponents 72entering/overwriting defaults on vouchers 135procedure for adding 78reporting through associated codes 51setting up, two methods 69time-savers 46understanding 45Vendor Maintenance (VEND) form 72Vendor tax informationcomponents 82procedure for defining 85Vendor Tax Information (VNTX) form 82Vendor Voucher/Invoice Inq (VEII) form 96, 192Vendor Voucher/Invoice Select (VINQ) form 191466 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
IndexVendor-associated codesAP types 49currency 48tax form 49vendor terms 47vendor types 48Vendorsemployees as 71miscellaneous 71VENI form 90VGLT form 149VIIN form 186VINQ form 191VNTX form 82VOAE form 182VOIL form 117procedure for completing 141VOIS form 186Voucher Associated Employees (VOAE) form 182Voucher Done Default parameter 109Voucher done, specifying 139Voucher informationcomponents of 100Voucher Inquiry (VOUI) form 100, 186Voucher Item Inquiry (VIIN) form 186Voucher Item List (VOIL) form 117Voucher Item Maintenance (VOUD) form 119, 291,297Voucher Item Summary (VOIS) form 186Voucher Maintenance (VOUM) form 114, 133Voucher Register (VREG) Report 235Voucher Summary (VOUS) Report 242Voucher/invoice information by vendor 93Vouchersaccepted/unaccepted line items parameter 107approvals 112, 136approvals needed parameters 107capturing address IDs 363completing the VOIL form 141creating for customs brokerage invoices 156creating for specific circumstances 153creating from a prepaid purchase order 172creating from recurring vouchers 167creating in foreign currencies 164creating to pay third-party providers of employeebenefits 182creating without a purchase order 154credit vouchers 124customs vouchers 123default discount method 122Default Vouchers Done parameter 109deleting line items 121Deleting line items/voiding vouchers 112determining how a voucher is paid 364entering cash discounts 148entering comments 137entering general voucher information 132entering invoice information 134entering line item detail 145entering line item tax information 148entering tax information 141entering/overwriting default vendor information135GL accounts for line items 149inquiring about 185inquiring about a specific voucher 186line items 138LookUp shortcuts for 127parameters on the APDE form, understanding 106paying vouchers 140printing vouchers 199purging vouchers 277ramifications of changing data on VOUM form122reporting on 209selecting for e-check payment 383specifying a purchase order 124specifying AP types 138specifying blanket purchase orders 125specifying reference numbers 139specifying voucher done 139statuses, understanding 109tax amounts 124tax codes 123Using Accounts Payable, June 19, 2009 467© 2009 Datatel, Inc.
Page 1 and 2:
Using Accounts PayableReissued Manu
Page 3 and 4:
Datatel Colleague ® FinanceUsing A
Page 5 and 6:
Table of Contents19 Introduction21
Page 7 and 8:
Table of Contents71 Entering Employ
Page 9 and 10:
Table of Contents127 Using LookUp S
Page 11 and 12:
Table of Contents199 Printing Vouch
Page 13 and 14:
Table of Contents281 Purging Vouche
Page 15 and 16:
Table of Contents347 Voiding and Pu
Page 17 and 18:
Table of Contents417 Batch Check Re
Page 19:
Using Accounts PayableIntroduction
Page 22 and 23:
Introduction: About This ManualHow
Page 24 and 25:
Introduction: About This ManualTabl
Page 26 and 27:
Introduction: About This ManualTech
Page 28 and 29:
Introduction: About This Manual28 U
Page 30 and 31:
Introduction: Overview of Purchasin
Page 32 and 33:
Page 34 and 35:
Page 36 and 37:
Page 38 and 39:
Page 41 and 42:
Vendors5Adding a VendorIn This Chap
Page 43 and 44:
Before You BeginBefore You BeginBef
Page 45 and 46:
Understanding VendorsUnderstanding
Page 47 and 48:
Understanding VendorsFigure 6: Fiel
Page 49 and 50:
Understanding VendorsLine item fore
Page 51 and 52:
Understanding VendorsYou can enter
Page 53 and 54:
Understanding Vendor Demographicsti
Page 55 and 56:
Understanding Vendor DemographicsFo
Page 57 and 58:
Understanding Vendor Demographicsth
Page 59 and 60:
Understanding Vendor Demographicsfo
Page 61 and 62:
Understanding Vendor Demographicsid
Page 63 and 64:
Understanding Vendor DemographicsNo
Page 65 and 66:
Understanding Vendor DemographicsFi
Page 67 and 68:
Understanding Vendor DemographicsTa
Page 69 and 70:
Setting Up Your Vendors Prior to Go
Page 71 and 72:
Setting Up Your Vendors Prior to Go
Page 73 and 74:
Components of Vendor DefinitionFiel
Page 75 and 76:
Components of Vendor DefinitionTabl
Page 77 and 78:
Components of Vendor DefinitionTabl
Page 79 and 80:
Procedure for Adding a Person as a
Page 81 and 82:
Procedure for Adding a Person as a
Page 83 and 84:
Components of Vendor Tax Informatio
Page 85 and 86:
Procedure for Defining Vendor Tax I
Page 87 and 88:
Vendors9Tracking Vendor ActivityIn
Page 89 and 90:
Tracking Historical Information Thr
Page 91 and 92:
Page 93 and 94:
Tracking Voucher and Invoice Inform
Page 95 and 96:
Page 97 and 98:
Page 99 and 100:
Page 101 and 102:
Page 103:
Using Accounts PayableVouchers
Page 106 and 107:
Vouchers: Understanding VouchersUnd
Page 108 and 109:
Vouchers: Understanding VouchersVou
Page 110 and 111:
Vouchers: Understanding VouchersNot
Page 112 and 113:
Page 114 and 115:
Page 116 and 117:
Vouchers: Understanding VouchersTab
Page 118 and 119:
Vouchers: Understanding VouchersFie
Page 120 and 121:
Vouchers: Understanding VouchersFie
Page 122 and 123:
Vouchers: Understanding VouchersVou
Page 124 and 125:
Vouchers: Understanding VouchersTax
Page 126 and 127:
Vouchers: Understanding VouchersChe
Page 128 and 129:
Vouchers: Understanding VouchersFor
Page 130 and 131:
Vouchers: Understanding Vouchers130
Page 132 and 133:
Vouchers: Creating VouchersEntering
Page 134 and 135:
Vouchers: Creating VouchersCreating
Page 136 and 137:
Vouchers: Creating VouchersStep 3.
Page 138 and 139:
Vouchers: Creating VouchersAP Types
Page 140 and 141:
Vouchers: Creating VouchersPay Vouc
Page 142 and 143:
Vouchers: Creating VouchersFigure 1
Page 144 and 145:
Vouchers: Creating VouchersOnce all
Page 146 and 147:
Page 148 and 149:
Page 150 and 151:
Vouchers: Creating VouchersFor fixe
Page 152 and 153:
Page 154 and 155:
Vouchers: Creating Vouchers for Spe
Page 156 and 157:
Page 158 and 159:
Page 160 and 161:
Page 162 and 163:
Page 164 and 165:
Page 166 and 167:
Page 168 and 169:
Page 170 and 171:
Page 172 and 173:
Page 174 and 175:
Page 176 and 177:
Page 178 and 179:
Page 180 and 181:
Page 182 and 183:
Page 184 and 185:
Page 186 and 187:
Vouchers: Inquiring About VouchersV
Page 188 and 189:
Vouchers: Inquiring About VouchersT
Page 190 and 191:
Vouchers: Inquiring About VouchersP
Page 192 and 193:
Vouchers: Inquiring About VouchersA
Page 194 and 195:
Vouchers: Inquiring About VouchersS
Page 196 and 197:
Vouchers: Inquiring About VouchersS
Page 198 and 199:
Vouchers: Inquiring About Vouchers1
Page 200 and 201:
Vouchers: Printing VouchersUndersta
Page 202 and 203:
Vouchers: Printing VouchersVendors
Page 204 and 205:
Vouchers: Printing Vouchersmodule.
Page 206 and 207:
Vouchers: Printing VouchersStep 7.
Page 208 and 209:
Vouchers: Printing Vouchers208 Usin
Page 210 and 211:
Vouchers: Reporting on VouchersForm
Page 212 and 213:
Vouchers: Reporting on VouchersRepo
Page 214 and 215:
Vouchers: Reporting on VouchersInvo
Page 216 and 217:
Vouchers: Reporting on VouchersE-Ch
Page 218 and 219:
Vouchers: Reporting on VouchersBegi
Page 220 and 221:
Vouchers: Reporting on VouchersAdd
Page 222 and 223:
Vouchers: Reporting on VouchersUsin
Page 224 and 225:
224 Using Accounts Payable, June 19
Page 226 and 227:
Vouchers: Reporting on VouchersFor
Page 228 and 229:
Page 230 and 231:
Page 232 and 233:
Vouchers: Reporting on VouchersThe
Page 234 and 235:
Page 236 and 237:
Vouchers: Reporting on VouchersTabl
Page 238 and 239:
Vouchers: Reporting on VouchersThe
Page 240 and 241:
Vouchers: Reporting on VouchersStep
Page 242 and 243:
Vouchers: Reporting on VouchersVouc
Page 244 and 245:
Vouchers: Reporting on VouchersYes.
Page 246 and 247:
Vouchers: Reporting on VouchersAP A
Page 248 and 249:
Page 250 and 251:
Vouchers: Reporting on VouchersUnau
Page 252 and 253:
Vouchers: Reporting on VouchersYou
Page 254 and 255:
Vouchers: Reporting on VouchersOuts
Page 256 and 257:
Page 258 and 259:
Vouchers: Reporting on VouchersDisc
Page 260 and 261:
Page 262 and 263:
Vouchers: Reporting on VouchersDisc
Page 264 and 265:
Page 266 and 267:
Vouchers: Reporting on Vouchers266
Page 268 and 269:
Vouchers: Paying Vouchers ManuallyU
Page 270 and 271:
Vouchers: Paying Vouchers ManuallyY
Page 272 and 273:
Vouchers: Paying Vouchers ManuallyP
Page 274 and 275:
Vouchers: Paying Vouchers ManuallyT
Page 276 and 277:
Vouchers: Paying Vouchers Manually2
Page 278 and 279:
Vouchers: Voiding and Purging Vouch
Page 280 and 281:
Page 282 and 283:
Page 284 and 285:
Page 286 and 287:
Page 288 and 289:
Page 290 and 291:
Page 292 and 293:
Vouchers: Transferring Voucher Item
Page 294 and 295:
Page 296 and 297:
Page 298 and 299:
Page 300 and 301:
Page 302 and 303:
Page 304 and 305:
Page 306 and 307:
Page 308 and 309:
Page 310 and 311:
Page 312 and 313:
Page 314 and 315:
Page 316 and 317:
Page 319 and 320:
Accounts Receivable Vouchers54Under
Page 321 and 322:
Differences Between AR and AP Vouch
Page 323 and 324:
Differences Between AR and AP Vouch
Page 325 and 326:
Understanding AR VouchersRelated Re
Page 327 and 328:
Understanding AR VouchersUnderstand
Page 329 and 330:
Overview of Processing AR VouchersO
Page 331 and 332:
Accounts Receivable Vouchers56Proce
Page 333 and 334:
Paying AR VouchersPaying AR Voucher
Page 335 and 336:
General Ledger ConsiderationsYou mi
Page 337 and 338:
General Ledger ConsiderationsPostin
Page 339 and 340:
General Ledger ConsiderationsPostin
Page 341 and 342:
Paying AR Vouchers ManuallyPaying A
Page 343 and 344:
Paying AR Vouchers ManuallyAddress
Page 345 and 346:
Paying AR Vouchers ManuallyStep 5.
Page 347 and 348:
Accounts Receivable Vouchers59Voidi
Page 349 and 350:
Understanding AR Voucher VoidingVoi
Page 351 and 352:
Understanding AR Voucher PurgingUnd
Page 353 and 354:
Accounts Receivable Vouchers60Viewi
Page 355 and 356:
Viewing AR Vouchers in Accounts Pay
Page 357 and 358:
Reporting on AR VouchersReporting o
Page 359:
Using Accounts PayableChecks
Page 362 and 363:
Checks: Maintaining Bank Account In
Page 364 and 365:
Page 366 and 367:
Page 368 and 369:
Page 370 and 371:
Page 372 and 373:
Page 374 and 375:
Page 376 and 377:
Page 378 and 379:
Page 380 and 381:
Checks: Batch Check ProcessingForms
Page 382 and 383:
Checks: Batch Check ProcessingSteps
Page 384 and 385:
Checks: Batch Check ProcessingCheck
Page 386 and 387:
Checks: Batch Check ProcessingThe V
Page 388 and 389:
Checks: Batch Check ProcessingThe E
Page 390 and 391:
Checks: Batch Check ProcessingThe C
Page 392 and 393:
Checks: Batch Check ProcessingWhen
Page 394 and 395:
Checks: Batch Check ProcessingIf yo
Page 396 and 397:
Checks: Batch Check ProcessingThe C
Page 398 and 399:
Checks: Batch Check ProcessingStep
Page 400 and 401:
Checks: Batch Check ProcessingRepro
Page 402 and 403:
Checks: Batch Check ProcessingField
Page 404 and 405:
Checks: Batch Check ProcessingVoidi
Page 406 and 407:
Checks: Batch Check ProcessingProce
Page 408 and 409:
Checks: Batch Check ProcessingProce
Page 410 and 411:
Checks: Reconciling ChecksUnderstan
Page 412 and 413:
Checks: Reconciling ChecksManual Ch
Page 414 and 415:
Checks: Reconciling ChecksE-Check N
Page 416 and 417: Checks: Reconciling ChecksStep 6. R
Page 418 and 419: Checks: Reconciling ChecksThe batch
Page 420 and 421: Checks: Reconciling ChecksThe numbe
Page 422 and 423: Checks: Reconciling ChecksStep 6. S
Page 424 and 425: Checks: Electronically Reconciling
Page 426 and 427: Checks: Electronically Reconciling
Page 428 and 429: Checks: Reporting on ChecksUndersta
Page 430 and 431: Checks: Reporting on Checksto the c
Page 432 and 433: Checks: Reporting on ChecksCheck Am
Page 434 and 435: Checks: Reporting on ChecksGenerati
Page 436 and 437: 436 Using Accounts Payable, June 19
Page 446 and 447: Checks: Purging ChecksUnderstanding
Page 450 and 451: Checks: Purging Checksselects the r
Page 452 and 453: Checks: Purging ChecksIf you define
Page 454 and 455: Checks: Purging ChecksNo.Enter No i
Page 458 and 459: Checks: Purging Checks458 Using Acc
Page 460 and 461: Checks: Maintaining the Financial E
Page 462 and 463: Checks: Maintaining the Financial E
Page 464 and 465: IndexDemographic information for ve
Page 468: Indexthird-party payments for emplo
show all

Using Accounts Payable

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?