Using Accounts Payable

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Vouchers: Reporting on VouchersAP Aging (APAR) ReportThis section explains how to generate the AP Aging Report (APAR) to groupvouchers according to age.Understanding the AP Aging ReportUse the AP Aging Report (APAR) form to generate a list of vendors withoutstanding vouchers and to determine how old those vouchers are relative toa reporting date. The amounts of the vouchers are grouped according to theage of the voucher.Figure 39: The AP Aging Report (APAR) FormThe APAR report displays the following voucher information:• Vendor [ID] • Current to 30• Vendor Name •31 to 60•Total Amt •61 to 90246 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
AP Aging (APAR) Report•AP Type • 91 to 120• 121 and overThe report provides a total of all the vouchers and total amounts for each ofthe five aging groups.Procedure for Generating the APAR ReportStep 1. Access the AP Aging Report (APAR) form.Step 2. If you want to overwrite the current date as the reporting date, enter the newreporting date.Step 3. If you want to select records using a saved list, enter the name of the list in theSaved List Name field.If you do not want to select records using a saved list, leave the Saved ListName field blank.Step 4. Enter the Begin and End Report Dates.Note: These are voucher dates. The Begin Report Date field isoptional, but the End Report Date field is required.Step 5. Enter any range value selection criteria.See “Using Range Selection Criteria in Voucher Reports” beginning onpage 211 for information about this report selection feature.You may leave the range value fields blank.Using Accounts Payable, June 19, 2009 247© 2009 Datatel, Inc.
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Setting Up Your Vendors Prior to Go
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Using Accounts PayableVouchers
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersAP Types
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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Paying AR Vouchers ManuallyPaying A
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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