Using Accounts Payable

Entering Line Item Detail on the VOUD FormStep 5. After you enter a tax form in the Form field, enter the code for the box numberon that tax form in which the amount of this line item should be recorded.• You can also use Box Codes LookUp to help you find the tax box code youwant to use. Tax form box codes are defined and maintained on the TaxForm Box Codes (TFBX) form.• Your selection of codes for this field depends on the tax form you entered inthe Tax Form field. A field in the BOX.CODES code file identifies theassociated tax form. Colleague defaults the tax form box code to the codespecified in the Special Processing field of the TAX.FORMS validationcode. If a code defaults, you may change or delete it. You can modifyvalidation codes on the Validation Codes (VAL) form.• If you enter a tax form in the Tax Form field, you cannot finish from orupdate this form until you enter a tax form box code.Note: If you enter a box code for a box used for tax withholding, theamount of this line item should be negative.Step 6. Once you have entered the tax form and box codes, enter the location code.You can enter a location ID, or use Location LookUp, to help you find thelocation associated with the tax form you entered in the Form field.The location depends on the tax form you entered. If you do not enter a taxform, you do not need to enter a location. If the tax form is a 1099 series form,or is another United States federal form, enter the state abbreviation. The stateabbreviation must be a valid abbreviation existing in the STATES.1099 file. Ifthe tax form applies to an area other than the United States, the location couldbe a foreign country, region, or province, or not used.If the tax form is a 1099 series form, then the location is required.Step 7. If you need to overwrite the defaulted invoice number or invoice date for thisline item, enter your overwriting information in the appropriate field.Step 8. In the Comments field, detail to enter a full page of comments using thestandard comments (UTED) form.Technical Tip: You can mark your comments with a Date/Time/Loginstamp. See the Guide to User Interfaces manual for information aboutincluding this stamp in your comments.Using Accounts Payable, June 19, 2009 151© 2009 Datatel, Inc.