Using Accounts Payable

Vouchers: Creating Vouchers for Specific CircumstancesCreating Vouchers from a PrepaidPurchase OrderColleague enables you to create a voucher to pay part or all of a purchaseorder when a vendor requires payment in advance by using the PurchaseOrder Prepay (POPP) form. Use this form when you must include a checkwith the purchase order. The POPP process automatically creates a voucherwithout having received any goods or services so you can print a check andattach it to the purchase order.Note: The Purchase Order Prepay (POPP) process does not createthe check for the prepayment amount. You can either create a manualcheck or include the prepayment voucher in a run of system-generatedchecks.See “Paying Vouchers Manually” beginning on page 267 forinformation about creating a manual check.See “Batch Check Processing” beginning on page 379 for informationabout creating system-generated checks.You can only prepay existing purchase orders, and those purchase orders musthave a status of “Outstanding” with no accepted items. You can choose to paythe entire amount or a percentage or partial amount.172 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.