Using Accounts Payable

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Vouchers: Paying Vouchers ManuallyTechnical Tip: Changing this field does not affect any expense entriesalready made to the line items on the voucher. The value in this fieldonly affects the cash entry and the entry made to the cash discount GLaccount associated with the voucher's AP type. (The discount GLaccount is the account specified in the Discount GL Acct field on theAP Types [APTF] form.)Step 8. Use the Approvals field to enter any necessary approvals for this voucher. See“Understanding Voucher Approvals” on page 12 for more information onvoucher approvals.Step 9. If you want to override the displayed vendor Name, Address, or City, State,Zip, or Country fields, make your overriding entry in the appropriate field.Technical Tip: If you change vendor name or address information,Colleague writes the information to the VOUCHERS file but does notchange the Core files and puts a “Y” in the Alt Flag field of theVOUCHERS file. The word (Manual) appears next to the name andaddress to show that you changed the information and that theinformation no longer comes from Core.Step 10. In the Message field, enter any message you want to appear on the check.• If you enter a message in this field, the message appears on the check whenyou print the check. The message is written to the CHECKS file forhistorical purposes.Step 11. If you want the check to print when you save your changes on this form, enterY in the Print Now field.ALERT! Once you enter “Y” in the Print Now field and save yourchanges on the VOUP form, you cannot use that manual checknumber to pay any other vouchers.If you are using the same check to pay more than one voucher,enter “Y” in this field only for the final voucher you process.Technical Tip: If a form for the bank code is specified in the PrintSubroutine/Form Image/Printer field on the AP Parameters Definition(APDE) form, Colleague uses that form when printing. If a form is notspecified, Colleague issues a warning and uses the standard form forprinting.274 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Paying a Voucher ManuallyStep 12. In the Comments field, you can detail to enter a full page of comments usingthe standard comments (UTED) form.Note: You can mark your comments with a Date/Time/Login stamp.See the Guide to User Interfaces manual for information aboutincluding this stamp in your comments.Step 13. Save your changes on the VOUP form.Colleague changes the status of the vouchers to “Paid.” If you have entered“Y” in the Print Now field, Colleague prints the check.Using Accounts Payable, June 19, 2009 275© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTabl
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Introduction: About This ManualTech
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Introduction: About This Manual28 U
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Understanding Vendor DemographicsFo
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Understanding Vendor Demographicsth
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Understanding Vendor Demographicsfo
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Understanding Vendor DemographicsNo
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Understanding Vendor DemographicsTa
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Components of Vendor DefinitionTabl
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Components of Vendor DefinitionTabl
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersVou
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Vouchers: Understanding VouchersNot
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Vouchers: Understanding VouchersFie
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Vouchers: Understanding VouchersVou
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersChe
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Creating VouchersFor fixe
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Vouchers: Inquiring About VouchersA
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Vouchers: Inquiring About Vouchers1
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersRepo
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersE-Ch
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Vouchers: Reporting on VouchersBegi
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Vouchers: Reporting on VouchersAdd
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Page 278 and 279: Vouchers: Voiding and Purging Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingWhen
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksManual Ch
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Reconciling ChecksStep 6. S
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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