Using Accounts Payable

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Vouchers: Inquiring About VouchersProcedure for Viewing a Specific VoucherStep 1. Access the Voucher Inquiry (VOUI) form.Step 2. At the Voucher LookUp prompt, enter the ID of the voucher you need or useVouchers LookUp to find the voucher record you need.Note: See “Using LookUp Shortcuts to Retrieve Vouchers” onpage 127 for more information.Colleague displays the information for the voucher.Step 3. View the information on the VOUI form.a. If you want to view additional details about the voucher, continue withStep 4.b. If you are finished viewing voucher information, exit or cancel from theVOUI form.Step 4. Detail on the [Line Item] Description field.Colleague displays a mini-menu that lists the following forms:• Voucher Item Summary (VOIS)• Voucher Item Inquiry (VIIN)a. If you want to view tax and summary line item information for thevoucher, select the VOIS formb. If you want to view line item detail for the voucher, select the VIIN form.Step 5. When you have finished viewing the information you need, exit from thedetail form.• Your are returned to the VOUI form.Step 6. Exit from the VOUI form.190 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Viewing the Vouchers for a Specific VendorViewing the Vouchers for a SpecificVendorThis section provides steps and information to view the vouchers for aspecific vendor.Understanding the VINQ and VEEI FormsViewing the vouchers for a specific vendor is a two-step process:Step 1. Complete the Vendor Voucher/Invoice Inq (VINQ) form to create a saved list(Output List) of vouchers for a particular vendor.Figure 32: The Vendor Voucher/Invoice (VINQ) FormWhen you finish from the VINQ form, Colleague produces a report similar tothe following:Using Accounts Payable, June 19, 2009 191© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: About This ManualTech
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Introduction: Overview of Purchasin
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Understanding VendorsFigure 6: Fiel
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Understanding VendorsLine item fore
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Understanding VendorsYou can enter
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Understanding Vendor Demographicsti
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Setting Up Your Vendors Prior to Go
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Setting Up Your Vendors Prior to Go
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Components of Vendor DefinitionFiel
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Procedure for Adding a Person as a
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Procedure for Adding a Person as a
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Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersFor
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Reporting on VouchersOuts
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Electronically Reconciling
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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