Using Accounts Payable

Components of Fixed Asset Transfer from APProcedure for Creating Batches with the FX - APInterfacePerform the following steps to create FXA.BATCH and FXA.ITEMS recordsto be transferred to Fixed Assets.Step 1. Access the Fixed Assets -AP Interface (FXAP) form.Step 2. In the Batch ID field, enter the name you want to assign to your new batch.• The Batch ID field allows ten alphanumeric characters, with no blankspaces. Colleague automatically uppercases all alphabetical characters.Step 3. In the Batch Description field, enter a description of the new batch.Step 4. Finish from the FXAP form.When you finish from the FXAP form, Colleague processes the records fromthe ITEMS.ID saved list into one or more batches and creates a report similarto the following:1 batch has been created.The first one is VID0614_1.Use FAIL to make fixed assets out of the line iteminformation.Notice that Colleague has appended “_1” (an underscore mark and thenumber one) to the end of the batch ID. If you transfer more than 300 lineitems, Colleague creates enough batches to accommodate all of those lineitems. Each batch can hold a maximum of 300 line items.When Colleague creates more than one batch to accommodate transferringline items, each batch ID is numbered sequentially.For example, if you had 400 items to transfer, Colleague would create twobatches – the first batch would contain the first 300 items, and the secondbatch would contain the remaining 100 items. The IDs of these batches wouldbe VID0614_1 and VID0614_2.Using Accounts Payable, June 19, 2009 309© 2009 Datatel, Inc.