Using Accounts Payable

Creating Vouchers for Customs Brokerage InvoicesThe Customs Voucher GL Detail (VGLD) FormFigure 22: The Customs Voucher GL Detail (VGLD) FormUse the Customs Voucher GL Detail (VGLD) form to:• set a GL distribution for a line item created on the CVOU form• research how tax amounts were charged to GL accounts• specify a line item tax amount for a tax codeColleague calculates tax amounts based on tax codes and tax tables. However,you may want to modify these tax amounts. In these cases, you can manuallyenter the tax amounts. When you manually enter tax amounts, Colleague setsthe System Calculated field to No. If you change the Price, Quantity, or GLDistribution fields, Colleague recalculates the generated tax amounts for thisGL account and adjusts the voucher header. The system calculated flag is alsoreset to Yes. When you select the automatic rounding option on the VoucherItem List (VOIL) form, tax amounts are rounded to the last GL accountnumber on the first line item with the appropriate tax code.A tax amount entered in the Item (Taxes) Amount field for a tax code for theGL account number is automatically calculated and distributed for theexpense, rebate, and/or ITC amounts in the Tax GL Account No. field. Youcan make adjustments in this field to change the amounts as calculated. Whenyou finish from this form, if the Item Amount and the Generated Amount arenot equal, an error message is issued. You can then make an adjustment toeither the Item Amount or to the line item tax distribution.Using Accounts Payable, June 19, 2009 159© 2009 Datatel, Inc.