Using Accounts Payable

Understanding Voucher PrintingUsing Range Selection CriteriaYou can specify vouchers to print based on the following range-relatedinformation:• Report date range• Voucher ID and date• Vendor ID and name• Debit, credit, and net amounts• Invoice number and date• Check/E-Check number and date• Voucher amount• Currency code• Exchange rate and date• Pay voucher information• Due date• Discount amount• Take discount information• Associated purchase order numberUsing the range fields you can specify a certain range from which to selectvouchers. For example, you might specify to select only vouchers to printwhose voucher IDs range from V0000100 to V0000500. If you do not specifyother selection criteria, Colleague selects all vouchers with that range. If youspecify that particular voucher ID range and due date range between 01/01/02to 12/31/02, only those vouchers whose voucher IDs exist within that rangeand whose due dates exist within the dates are selected.Using Non-Range Selection CriteriaThe VPRT form contains several “non-range” fields in which you can definespecific records that you do or do not want to include in the report. Forexample, you can specify for inclusion in the report only those vouchers thatmeet any range criteria and that contain a specific bank code or AP type. Youalso have the option to exclude previously printed vouchers from the report.You can specify the following non-range values on the VPRT form:Vendors Incl – Specify vendor IDs that you want to include in the report. Youmay perform a Vendor LookUp in this field.Using Accounts Payable, June 19, 2009 201© 2009 Datatel, Inc.