Using Accounts Payable

Creating Vouchers for Customs Brokerage InvoicesYes. In the Cmdty field on the CVOU form, enter the commodity code youwant to use to track this line item, or use Commodity Codes LookUp tohelp you find the code you want.Note: Some commodities, such as hazardous materials, require thata vendor send a federal form called the Material Safety Data Sheet(MSDS) either with the shipment or before the shipment. If you entera commodity code whose MSDS flag is set to “Yes” on the CommodityCodes Maintenance (CMCM) form, Colleague issues a warning thatyou should receive the MSDS form before you accept the line item.When you enter a commodity code, any description, fixed asset flag, and taxcode attached to the commodity code defaults into place. If you delete thecommodity code from this field, the associated information is also deleted. Ifyou change the commodity code, Colleague deletes any informationassociated with the old commodity code and replaces it with information fromthe new commodity code.TaxNote: If you have manually entered information in the Description, TaxCode, or Fixed Asset fields, those fields are not overwritten by yourentry in the Cmdty field.If taxes for this line item are altered by any changes in the Cmdty field,Colleague recalculates the tax amounts.No.Leave the Cmdty field blank on the CVOU form.Step 6. In the Desc field, enter a description of the line item or overwrite the existingdescription. You have the option to detail to a full form to enter or overwritethe description.Step 7. In the Price field, enter the price of one unit of the line item.• If the voucher is to be paid in foreign currency, enter the price in foreigncurrency. The foreign currency code displays next to the unit price of theline item. From this field you can detail to the Foreign CurrencyConversion (CURR) form to view the local currency equivalent.Note: You can enter credit memos such as negative invoices andcredit vouchers in this field. Enter a minus (-) sign followed by theamount. The negative price will result in a negative extended price.Using Accounts Payable, June 19, 2009 161© 2009 Datatel, Inc.