Using Accounts Payable

Accounts Receivable Vouchers: Understanding Accounts Receivable VouchersUnderstanding AR VouchersThere are two basic types of AR vouchers:Refund vouchers — these are vouchers that refund part or all of an AR ordeposit payment.Cash Advance vouchers — these are vouchers that provide a cash loan.Understanding AR Refund VouchersAR refund vouchers are vouchers created in the Accounts Receivable moduleto process refunds of accounts receivable and deposit payments.AR refund vouchers are paid either by check or by refunding money back to acredit card. This Using Accounts Payable manual discusses only those ARrefund vouchers that are to be paid by a check. For information about ARcredit card refunds, refer to the Using E-Commerce manual.The Voucher Credit Card Refund Flag FieldThis Yes/No flag field in the VOUCHERS file is pivotal in determining howAR refund vouchers are processed in the Accounts Payable module.Technical Tip: This is the VOU.CREDIT.CARD.REFUND.FLAG fieldin the VOUCHERS file.Simply stated, this field identifies whether or not a voucher is a credit cardrefund voucher. If the flag is set to “Yes,” then the voucher is for a credit cardrefund and cannot be paid by a check 2 . If the flag is set to “No” or the field isnull, then the voucher is not for a credit card refund and will be paid by acheck.• For vouchers created in the Accounts Payable module, this field is null.• For credit card refund vouchers created in the Accounts Receivablemodule, Colleague sets this field to “Yes.”• For check refund and cash advance vouchers created in the AccountsReceivable module, Colleague sets this field to “No.”324 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.