Using Accounts Payable

Vendors: Adding a VendorSetting Up Multiple Addresses for a VendorColleague’s design offers flexibility in storing your vendor addresses, bykeeping address records in a subsidiary address file, called ADDRESS, that islinked to your vendors’ person or corporation records. Any given corporationor person record stores the key to each ADDRESS record that exists for thatvendor. The key is linked to a record in the ADDRESS file, where eachaddress you enter for your vendors is actually stored.This section provides some notes to remember about setting up additionaladdresses for vendors. Since the form flow and steps for a person vendordiffer slightly from those for a corporate vendor, the two types of vendorrecords are presented separately.Entering multiple addresses for a vendor who is a person. When you addaddresses for a vendor who is a person, note the following (more detailedprocedural information is provided in Using Demographics):• When you access the ADR form as a detail form from the Demographicsfield on the Vendor Maintenance (VEND) form, the Address Resolutionform appears just before the ADR form, to let you select, from theResolution list, the address you want to view or change.• The first address displayed on the Address Resolution form is the“preferred,” or default, address, and is used in all cases where no specificother address is specified. It can be any address type.• If you want to add an address for one of your vendors, you enter “A” to(A)dd on the Address Resolution form, and a blank ADR form appears,ready for entering a new address record.• Note that even if a vendor has only one address on its record, you mightstill be presented with the Address Resolution form. This is to give you theoption of adding a new address (using the “(A)dd” option on the Resolutionform) for this vendor.Entering multiple addresses for a vendor who is a corporation. When youadd addresses for a vendor who is a corporation, note the following:• When you access the ORGP form as a detail form from the Demographicsfield on the Vendor Maintenance (VEND) form, the Address Resolution58 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.