Using Accounts Payable

Before You BeginBefore You BeginBefore adding your vendors, you should:Step 1. Review concepts related to vendors and vendor demographics.See “Understanding Vendors” on page 45 and “Understanding VendorDemographics” on page 52.Step 2. Ensure that all concerned parties have had a chance to give input into theprocess of defining vendors.Coordinate with the purchasing, payables, and accounting offices to set upvendors.Step 3. If you plan to use corporation types, ensure that the CORP.TYPES code file isdefined in Colleague Core.To define corporation types, see the Getting Started with Colleague Coremanual.Step 4. Ensure that you have made any additions or modifications to all vendorrelatedcode tables in Colleague Core.• For a discussion of the Core code tables affecting vendor definition, see theGetting Started with Purchasing and Accounts Payable manual.• To define the Core code tables, see the Getting Started with Colleague Coremanual.Step 5. Ensure that all code tables have been defined in Colleague Finance.• For a discussion of Colleague Finance code table used in vendor definitionand to define the code table, see the Getting Started with Purchasing andAccounts Payable manual.Step 6. If your institution does business in any foreign currencies, ensure thatcurrency codes have been defined in the CURRENCY.CONV file.See the Getting Started with Purchasing and Accounts Payable manual.Using Accounts Payable, June 19, 2009 43© 2009 Datatel, Inc.