Using Accounts Payable

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Introduction: Overview of Purchasing/Payables ProcessingFigure 3: Role of AP Type in Purchase Order Creation and Posting1AP type codeassociates GLaccounts withpurchase orderDetail toPOIL and POIM2Encumbrance isposted to the GLexpense accountentered on the POIMformTransactionsPurchase Order Stage:Purchases Expense Acct.10-1310-53080-01encumbrance250.0034 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
The Purchasing and AP Process: Role of the Transaction CodesFigure 4: Role of AP Type/Bank Code in Voucher Creation1AP type code (with bank code) carriesforward from purchase order tovoucher2Voucher postings:✔ encumbrance in purchase GLexpense account relieved✔ expense posted to same accountTransactionsVoucher Stage:Purchases ExpenseAcct.10-1310-53080-01encumbrance(relieved)Purchases ExpenseAcct.10-1310-53080-01Detail to VOIL and VOUD250.00 245.003Expense posted to APcontrol GL account(from AP type code)AP Control Acct.10-0000-21001-01245.00Using Accounts Payable, June 19, 2009 35© 2009 Datatel, Inc.
Page 1 and 2: Using Accounts PayableReissued Manu
Page 3 and 4: Datatel Colleague ® FinanceUsing A
Page 5 and 6: Table of Contents19 Introduction21
Page 7 and 8: Table of Contents71 Entering Employ
Page 9 and 10: Table of Contents127 Using LookUp S
Page 11 and 12: Table of Contents199 Printing Vouch
Page 13 and 14: Table of Contents281 Purging Vouche
Page 15 and 16: Table of Contents347 Voiding and Pu
Page 17 and 18: Table of Contents417 Batch Check Re
Page 19: Using Accounts PayableIntroduction
Page 22 and 23: Introduction: About This ManualHow
Page 24 and 25: Introduction: About This ManualTabl
Page 26 and 27: Introduction: About This ManualTech
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Page 30 and 31: Introduction: Overview of Purchasin
Page 41 and 42: Vendors5Adding a VendorIn This Chap
Page 43 and 44: Before You BeginBefore You BeginBef
Page 45 and 46: Understanding VendorsUnderstanding
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Page 51 and 52: Understanding VendorsYou can enter
Page 53 and 54: Understanding Vendor Demographicsti
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Page 69 and 70: Setting Up Your Vendors Prior to Go
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Page 73 and 74: Components of Vendor DefinitionFiel
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Page 83 and 84: Components of Vendor Tax Informatio
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Procedure for Defining Vendor Tax I
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Vendors9Tracking Vendor ActivityIn
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Tracking Historical Information Thr
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Tracking Voucher and Invoice Inform
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Using Accounts PayableVouchers
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Vouchers: Understanding VouchersUnd
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Vouchers: Understanding VouchersVou
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Vouchers: Understanding VouchersNot
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Vouchers: Understanding VouchersTab
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Vouchers: Understanding VouchersFie
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Vouchers: Understanding VouchersFie
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Vouchers: Understanding VouchersVou
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Vouchers: Understanding VouchersTax
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Vouchers: Understanding VouchersChe
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Vouchers: Understanding VouchersFor
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Vouchers: Understanding Vouchers130
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Vouchers: Creating VouchersEntering
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Vouchers: Creating VouchersCreating
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Vouchers: Creating VouchersStep 3.
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Vouchers: Creating VouchersAP Types
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Vouchers: Creating VouchersPay Vouc
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Vouchers: Creating VouchersFigure 1
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Vouchers: Creating VouchersOnce all
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Vouchers: Creating VouchersFor fixe
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Vouchers: Inquiring About VouchersV
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Vouchers: Inquiring About VouchersA
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Vouchers: Inquiring About Vouchers1
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Vouchers: Printing VouchersUndersta
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Vouchers: Printing VouchersVendors
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Vouchers: Printing Vouchersmodule.
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Vouchers: Printing VouchersStep 7.
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Vouchers: Printing Vouchers208 Usin
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Vouchers: Reporting on VouchersForm
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Vouchers: Reporting on VouchersRepo
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Vouchers: Reporting on VouchersInvo
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Vouchers: Reporting on VouchersE-Ch
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Vouchers: Reporting on VouchersBegi
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Vouchers: Reporting on VouchersAdd
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Vouchers: Reporting on VouchersUsin
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224 Using Accounts Payable, June 19
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Vouchers: Reporting on VouchersFor
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Vouchers: Reporting on VouchersTabl
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Vouchers: Reporting on VouchersThe
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Vouchers: Reporting on VouchersStep
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Vouchers: Reporting on VouchersVouc
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Vouchers: Reporting on VouchersYes.
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Vouchers: Reporting on VouchersAP A
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Vouchers: Reporting on VouchersUnau
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Vouchers: Reporting on VouchersYou
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Vouchers: Reporting on VouchersOuts
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Vouchers: Reporting on VouchersDisc
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Vouchers: Reporting on VouchersDisc
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Vouchers: Paying Vouchers ManuallyU
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Vouchers: Paying Vouchers ManuallyY
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Vouchers: Paying Vouchers ManuallyP
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Vouchers: Paying Vouchers ManuallyT
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Vouchers: Paying Vouchers Manually2
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Vouchers: Voiding and Purging Vouch
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Vouchers: Transferring Voucher Item
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Differences Between AR and AP Vouch
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Understanding AR VouchersRelated Re
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Understanding AR VouchersUnderstand
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Overview of Processing AR VouchersO
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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General Ledger ConsiderationsYou mi
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General Ledger ConsiderationsPostin
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General Ledger ConsiderationsPostin
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Paying AR Vouchers ManuallyPaying A
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Paying AR Vouchers ManuallyAddress
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Paying AR Vouchers ManuallyStep 5.
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Accounts Receivable Vouchers59Voidi
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Understanding AR Voucher VoidingVoi
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Understanding AR Voucher PurgingUnd
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Batch Check ProcessingSteps
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Checks: Batch Check ProcessingCheck
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Checks: Batch Check ProcessingThe V
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Checks: Batch Check ProcessingThe E
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Checks: Batch Check ProcessingThe C
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Checks: Batch Check ProcessingWhen
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Checks: Batch Check ProcessingIf yo
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Checks: Batch Check ProcessingThe C
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Checks: Batch Check ProcessingStep
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Checks: Batch Check ProcessingRepro
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Checks: Batch Check ProcessingField
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Checks: Batch Check ProcessingVoidi
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Checks: Batch Check ProcessingProce
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Checks: Batch Check ProcessingProce
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Checks: Reconciling ChecksUnderstan
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Checks: Reconciling ChecksManual Ch
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Checks: Reconciling ChecksE-Check N
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Checks: Reconciling ChecksStep 6. R
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Checks: Reconciling ChecksThe batch
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Checks: Reconciling ChecksThe numbe
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Checks: Reconciling ChecksStep 6. S
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Checks: Electronically Reconciling
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Checks: Electronically Reconciling
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Checks: Reporting on ChecksUndersta
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Checks: Reporting on Checksto the c
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Checks: Reporting on ChecksCheck Am
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Checks: Reporting on ChecksGenerati
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Checks: Purging ChecksUnderstanding
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Checks: Purging Checksselects the r
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Checks: Purging ChecksIf you define
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Checks: Purging ChecksNo.Enter No i
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Checks: Purging Checks458 Using Acc
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Checks: Maintaining the Financial E
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Checks: Maintaining the Financial E
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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Using Accounts Payable

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