Using Accounts Payable

Vouchers: Paying Vouchers ManuallyYou can view (but not maintain) the following fields on the VOUP form:Table 42: Display-Only Fields on the VOUP FormFieldBank Code descriptionVendor IDDue DateTotal AmtCash Disc[ount]Check AmtPO NumberRcr VoucherLine ItemsDescriptionDefaults into the field when you enter a BankCode.Defaults into the field from the voucher.Defaults into the field from the voucher.Defaults into the field from the voucher.Defaults into the field from the voucher.Defaults into the field from the voucher.Defaults into the field from the voucher.Defaults into the field from the voucher.Defaults into the field from the voucher.• Description• Quantity• Extended Price• Invoice No•TaxItem TotalTaxes/AmtsCurrencyDefaults into the field from the voucher.Defaults into the field from the voucher.Defaults into the field from the voucher.Paying Vouchers With Negative AmountsYou can also use the VOUP form to pay a voucher with a negative amount.However, you can only pay such a voucher if you use an existing check that:• is a manual check• has not yet been printed• has a positive amount greater than or equal to the absolute value of thenegative amount. You cannot write a check with a negative amount.For example, you want to pay a voucher that has a net amount of -$50.00 tovendor 0000222. To manually pay this voucher, you must balance it withanother voucher to vendor 0000222 that has a positive net amount greater270 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.