Using Accounts Payable

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Vouchers: Reporting on VouchersForms UsedThe procedures in this chapter require access to the following forms:Table 35: Forms Used for Reporting on VouchersFormCash Disbursements JournalCash Requirements AnalysisVoucher RegisterVoucher Summary ReportAP Aging ReportUnauthorized/In Prog VouchersOutstanding Prepaids ReportDiscounts Pending ReportDiscounts Taken/Lost ReportCDJRCRARVREGVOUSAPARUNVRPOPRDISCDISLMnemonic210 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Understanding Voucher ReportingUnderstanding Voucher ReportingThe Accounts Payable module contains several reports that you may use toview information about the vouchers in your system. These reports are:• Cash Disbursements Journal (CDJR) Report• Cash Requirements Analysis (CRAR) Report• Voucher Register (VREG) Report• Voucher Summary (VOUS) Report• AP Aging (APAR) Report• Unauthorized/ In Progress Vouchers (UNVR) Report• Outstanding Prepaids (POPR) Report• Discounts Pending (DISC) Report• Discounts Taken/Lost (DISL) ReportThis chapter discusses each of these reports in detail.Using Range Selection Criteria in Voucher ReportsEach of the voucher report forms contains several “range” fields in which youcan define ranges of records that you want to include in the report.For the range fields, you can specify a certain range from which to selectvouchers. For example, you can specify to select only vouchers whosevoucher IDs range from V0000100 to V0000500.If you do not specify other selection criteria, Colleague selects all voucherswithin that range. If you specify that particular voucher ID range and due daterange between 01/01/01 to 12/31/01, only those vouchers whose voucher IDsexist within that range and whose due dates exist within the dates are selected.The beginning and ending values of the ranges are inclusive. In the due dateexample, a voucher with ID V0000200 and a due date of 01/01/01 will beselected.Table 36 on page 221 displays which range selection fields are available oneach voucher report.Using Accounts Payable, June 19, 2009 211© 2009 Datatel, Inc.
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Vendors5Adding a VendorIn This Chap
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Before You BeginBefore You BeginBef
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Understanding VendorsUnderstanding
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Setting Up Your Vendors Prior to Go
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Accounts Receivable Vouchers54Under
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Differences Between AR and AP Vouch
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Batch Check ProcessingForms
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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