Using Accounts Payable

More documents

Recommendations

Info

Vouchers: Creating Vouchers for Specific CircumstancesEach schedule record that belongs to a selected recurring voucher results in aregular voucher. The regular voucher receives its information from therecurring voucher and the recurring voucher items become the regularvoucher items.The posting process relieves the encumbrance for the recurring voucher andexpenses the voucher amount for the newly created voucher. Any postings usethe schedule date as the transaction date.Note: Due to the manner in which the RCVP process selects records,the number of records that appears on the process status (bar graph)form might not match the actual number of vouchers processed.However, the ensuing report does accurately list the affectedvouchers.Before You BeginBefore completing the procedure in this section, you may find it necessary tofollow the steps below to create a recurring voucher.Step 1. Use the Recurring Voucher Maintenance (RCVM) form to enter summarydata about the recurring voucher.Step 2. Detail to enter line items on the Recurring Voucher Item List (RVIL) form.Step 3. Detail to enter schedule dates on the Recurring Voucher Schedule (RVOS)form.168 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Creating Vouchers From Recurring VouchersProcedure for Creating Vouchers From RecurringVouchersFollow the steps below to create vouchers from recurring vouchers.Step 1. Access the Recurring Voucher Post (RCVP) form.Step 2. Select records to process using one or more of the following selectionmethods to select the recurring vouchers you need:• a saved list name• range values• non-range valuesStep 3. Do you want to specify additional selection criteria to further narrow the listof records to be processed?Yes. Enter Y in the Additional Selection Criteria field.When you finish from the RCVP form, the Additional SelectionCriteria form is displayed, on which you a can enter specific criteria tofurther narrow the list of records to be processed.No.Enter N in the Additional Selection Criteria field.Step 4. Save your changes on the RCVP form.Each schedule record you’ve selected becomes a regular voucher. The postingprocess relieves the encumbrance for the recurring voucher and expenses thevoucher amount for the newly created voucher. Any postings use the scheduledate as the transaction date.Using Accounts Payable, June 19, 2009 169© 2009 Datatel, Inc.
Page 1 and 2:
Using Accounts PayableReissued Manu
Page 3 and 4:
Datatel Colleague ® FinanceUsing A
Page 5 and 6:
Table of Contents19 Introduction21
Page 7 and 8:
Table of Contents71 Entering Employ
Page 9 and 10:
Table of Contents127 Using LookUp S
Page 11 and 12:
Table of Contents199 Printing Vouch
Page 13 and 14:
Table of Contents281 Purging Vouche
Page 15 and 16:
Table of Contents347 Voiding and Pu
Page 17 and 18:
Table of Contents417 Batch Check Re
Page 19:
Using Accounts PayableIntroduction
Page 22 and 23:
Introduction: About This ManualHow
Page 24 and 25:
Introduction: About This ManualTabl
Page 26 and 27:
Introduction: About This ManualTech
Page 28 and 29:
Introduction: About This Manual28 U
Page 30 and 31:
Introduction: Overview of Purchasin
Page 32 and 33:
Page 34 and 35:
Page 36 and 37:
Page 38 and 39:
Page 41 and 42:
Vendors5Adding a VendorIn This Chap
Page 43 and 44:
Before You BeginBefore You BeginBef
Page 45 and 46:
Understanding VendorsUnderstanding
Page 47 and 48:
Understanding VendorsFigure 6: Fiel
Page 49 and 50:
Understanding VendorsLine item fore
Page 51 and 52:
Understanding VendorsYou can enter
Page 53 and 54:
Understanding Vendor Demographicsti
Page 55 and 56:
Understanding Vendor DemographicsFo
Page 57 and 58:
Understanding Vendor Demographicsth
Page 59 and 60:
Understanding Vendor Demographicsfo
Page 61 and 62:
Understanding Vendor Demographicsid
Page 63 and 64:
Understanding Vendor DemographicsNo
Page 65 and 66:
Understanding Vendor DemographicsFi
Page 67 and 68:
Understanding Vendor DemographicsTa
Page 69 and 70:
Setting Up Your Vendors Prior to Go
Page 71 and 72:
Setting Up Your Vendors Prior to Go
Page 73 and 74:
Components of Vendor DefinitionFiel
Page 75 and 76:
Components of Vendor DefinitionTabl
Page 77 and 78:
Components of Vendor DefinitionTabl
Page 79 and 80:
Procedure for Adding a Person as a
Page 81 and 82:
Procedure for Adding a Person as a
Page 83 and 84:
Components of Vendor Tax Informatio
Page 85 and 86:
Procedure for Defining Vendor Tax I
Page 87 and 88:
Vendors9Tracking Vendor ActivityIn
Page 89 and 90:
Tracking Historical Information Thr
Page 91 and 92:
Page 93 and 94:
Tracking Voucher and Invoice Inform
Page 95 and 96:
Page 97 and 98:
Page 99 and 100:
Page 101 and 102:
Page 103:
Using Accounts PayableVouchers
Page 106 and 107:
Vouchers: Understanding VouchersUnd
Page 108 and 109:
Vouchers: Understanding VouchersVou
Page 110 and 111:
Vouchers: Understanding VouchersNot
Page 112 and 113:
Page 114 and 115:
Page 116 and 117:
Vouchers: Understanding VouchersTab
Page 118 and 119: Vouchers: Understanding VouchersFie
Page 120 and 121: Vouchers: Understanding VouchersFie
Page 122 and 123: Vouchers: Understanding VouchersVou
Page 124 and 125: Vouchers: Understanding VouchersTax
Page 126 and 127: Vouchers: Understanding VouchersChe
Page 128 and 129: Vouchers: Understanding VouchersFor
Page 130 and 131: Vouchers: Understanding Vouchers130
Page 132 and 133: Vouchers: Creating VouchersEntering
Page 134 and 135: Vouchers: Creating VouchersCreating
Page 136 and 137: Vouchers: Creating VouchersStep 3.
Page 138 and 139: Vouchers: Creating VouchersAP Types
Page 140 and 141: Vouchers: Creating VouchersPay Vouc
Page 142 and 143: Vouchers: Creating VouchersFigure 1
Page 144 and 145: Vouchers: Creating VouchersOnce all
Page 150 and 151: Vouchers: Creating VouchersFor fixe
Page 154 and 155: Vouchers: Creating Vouchers for Spe
Page 186 and 187: Vouchers: Inquiring About VouchersV
Page 188 and 189: Vouchers: Inquiring About VouchersT
Page 190 and 191: Vouchers: Inquiring About VouchersP
Page 192 and 193: Vouchers: Inquiring About VouchersA
Page 194 and 195: Vouchers: Inquiring About VouchersS
Page 196 and 197: Vouchers: Inquiring About VouchersS
Page 198 and 199: Vouchers: Inquiring About Vouchers1
Page 200 and 201: Vouchers: Printing VouchersUndersta
Page 202 and 203: Vouchers: Printing VouchersVendors
Page 204 and 205: Vouchers: Printing Vouchersmodule.
Page 206 and 207: Vouchers: Printing VouchersStep 7.
Page 208 and 209: Vouchers: Printing Vouchers208 Usin
Page 210 and 211: Vouchers: Reporting on VouchersForm
Page 212 and 213: Vouchers: Reporting on VouchersRepo
Page 214 and 215: Vouchers: Reporting on VouchersInvo
Page 216 and 217: Vouchers: Reporting on VouchersE-Ch
Page 218 and 219:
Vouchers: Reporting on VouchersBegi
Page 220 and 221:
Vouchers: Reporting on VouchersAdd
Page 222 and 223:
Vouchers: Reporting on VouchersUsin
Page 224 and 225:
224 Using Accounts Payable, June 19
Page 226 and 227:
Vouchers: Reporting on VouchersFor
Page 228 and 229:
Page 230 and 231:
Page 232 and 233:
Vouchers: Reporting on VouchersThe
Page 234 and 235:
Page 236 and 237:
Vouchers: Reporting on VouchersTabl
Page 238 and 239:
Vouchers: Reporting on VouchersThe
Page 240 and 241:
Vouchers: Reporting on VouchersStep
Page 242 and 243:
Vouchers: Reporting on VouchersVouc
Page 244 and 245:
Vouchers: Reporting on VouchersYes.
Page 246 and 247:
Vouchers: Reporting on VouchersAP A
Page 248 and 249:
Page 250 and 251:
Vouchers: Reporting on VouchersUnau
Page 252 and 253:
Vouchers: Reporting on VouchersYou
Page 254 and 255:
Vouchers: Reporting on VouchersOuts
Page 256 and 257:
Page 258 and 259:
Vouchers: Reporting on VouchersDisc
Page 260 and 261:
Page 262 and 263:
Vouchers: Reporting on VouchersDisc
Page 264 and 265:
Page 266 and 267:
Vouchers: Reporting on Vouchers266
Page 268 and 269:
Vouchers: Paying Vouchers ManuallyU
Page 270 and 271:
Vouchers: Paying Vouchers ManuallyY
Page 272 and 273:
Vouchers: Paying Vouchers ManuallyP
Page 274 and 275:
Vouchers: Paying Vouchers ManuallyT
Page 276 and 277:
Vouchers: Paying Vouchers Manually2
Page 278 and 279:
Vouchers: Voiding and Purging Vouch
Page 280 and 281:
Page 282 and 283:
Page 284 and 285:
Page 286 and 287:
Page 288 and 289:
Page 290 and 291:
Page 292 and 293:
Vouchers: Transferring Voucher Item
Page 294 and 295:
Page 296 and 297:
Page 298 and 299:
Page 300 and 301:
Page 302 and 303:
Page 304 and 305:
Page 306 and 307:
Page 308 and 309:
Page 310 and 311:
Page 312 and 313:
Page 314 and 315:
Page 316 and 317:
Page 319 and 320:
Accounts Receivable Vouchers54Under
Page 321 and 322:
Differences Between AR and AP Vouch
Page 323 and 324:
Differences Between AR and AP Vouch
Page 325 and 326:
Understanding AR VouchersRelated Re
Page 327 and 328:
Understanding AR VouchersUnderstand
Page 329 and 330:
Overview of Processing AR VouchersO
Page 331 and 332:
Accounts Receivable Vouchers56Proce
Page 333 and 334:
Paying AR VouchersPaying AR Voucher
Page 335 and 336:
General Ledger ConsiderationsYou mi
Page 337 and 338:
General Ledger ConsiderationsPostin
Page 339 and 340:
General Ledger ConsiderationsPostin
Page 341 and 342:
Paying AR Vouchers ManuallyPaying A
Page 343 and 344:
Paying AR Vouchers ManuallyAddress
Page 345 and 346:
Paying AR Vouchers ManuallyStep 5.
Page 347 and 348:
Accounts Receivable Vouchers59Voidi
Page 349 and 350:
Understanding AR Voucher VoidingVoi
Page 351 and 352:
Understanding AR Voucher PurgingUnd
Page 353 and 354:
Accounts Receivable Vouchers60Viewi
Page 355 and 356:
Viewing AR Vouchers in Accounts Pay
Page 357 and 358:
Reporting on AR VouchersReporting o
Page 359:
Using Accounts PayableChecks
Page 362 and 363:
Checks: Maintaining Bank Account In
Page 364 and 365:
Page 366 and 367:
Page 368 and 369:
Page 370 and 371:
Page 372 and 373:
Page 374 and 375:
Page 376 and 377:
Page 378 and 379:
Page 380 and 381:
Checks: Batch Check ProcessingForms
Page 382 and 383:
Checks: Batch Check ProcessingSteps
Page 384 and 385:
Checks: Batch Check ProcessingCheck
Page 386 and 387:
Checks: Batch Check ProcessingThe V
Page 388 and 389:
Checks: Batch Check ProcessingThe E
Page 390 and 391:
Checks: Batch Check ProcessingThe C
Page 392 and 393:
Checks: Batch Check ProcessingWhen
Page 394 and 395:
Checks: Batch Check ProcessingIf yo
Page 396 and 397:
Checks: Batch Check ProcessingThe C
Page 398 and 399:
Checks: Batch Check ProcessingStep
Page 400 and 401:
Checks: Batch Check ProcessingRepro
Page 402 and 403:
Checks: Batch Check ProcessingField
Page 404 and 405:
Checks: Batch Check ProcessingVoidi
Page 406 and 407:
Checks: Batch Check ProcessingProce
Page 408 and 409:
Checks: Batch Check ProcessingProce
Page 410 and 411:
Checks: Reconciling ChecksUnderstan
Page 412 and 413:
Checks: Reconciling ChecksManual Ch
Page 414 and 415:
Checks: Reconciling ChecksE-Check N
Page 416 and 417:
Checks: Reconciling ChecksStep 6. R
Page 418 and 419:
Checks: Reconciling ChecksThe batch
Page 420 and 421:
Checks: Reconciling ChecksThe numbe
Page 422 and 423:
Checks: Reconciling ChecksStep 6. S
Page 424 and 425:
Checks: Electronically Reconciling
Page 426 and 427:
Checks: Electronically Reconciling
Page 428 and 429:
Checks: Reporting on ChecksUndersta
Page 430 and 431:
Checks: Reporting on Checksto the c
Page 432 and 433:
Checks: Reporting on ChecksCheck Am
Page 434 and 435:
Checks: Reporting on ChecksGenerati
Page 436 and 437:
Page 438 and 439:
Page 440 and 441:
Page 442 and 443:
Page 444 and 445:
Page 446 and 447:
Checks: Purging ChecksUnderstanding
Page 448 and 449:
Page 450 and 451:
Checks: Purging Checksselects the r
Page 452 and 453:
Checks: Purging ChecksIf you define
Page 454 and 455:
Checks: Purging ChecksNo.Enter No i
Page 456 and 457:
Page 458 and 459:
Checks: Purging Checks458 Using Acc
Page 460 and 461:
Checks: Maintaining the Financial E
Page 462 and 463:
Checks: Maintaining the Financial E
Page 464 and 465:
IndexDemographic information for ve
Page 466 and 467:
IndexReportsAP Aging (APAR) 246Cash
Page 468:
Indexthird-party payments for emplo
show all

Using Accounts Payable

Create successful ePaper yourself

Delete template?

Save as template?