Using Accounts Payable

Entering General Voucher InformationStep 2. If you want to list others who must approve this voucher, complete the substepsbelow:If you do not want to list others who must approve this voucher, continue withStep 1.a. Detail from the Approvals field to Voucher Maintenance Authorizations(APRV) form.b. In the Next Approvals group, enter the IDs of the people who need toapprove this voucher.c. Finish from the APRV form.THisNote: The last person who approves the voucher must enter “Y” in theVoucher Done field. If the Voucher Done field does not contain a “Y,”the voucher status remains “Unfinished/In Progress,” and aGL.POSTINGS record is not created. A GL.POSTINGS record iscreated only for “Outstanding” vouchers (Voucher Done is set to “Yes”and sufficient approvals have been entered).The people whose IDs you enter in the Next Approvals field will see thisvoucher awaiting their approval in the Vouchers group on the ApprovalsNeeded (APRN) form.CommentsStep 1. In the Comments field, detail to enter a full page of comments using thestandard comments (UTED) form.Technical Tip: You can mark your comments with a Date/Time/Loginstamp. See the Guide to User Interfaces manual for information aboutincluding this stamp in your comments.Using Accounts Payable, June 19, 2009 137© 2009 Datatel, Inc.