Using Accounts Payable

Checks: Batch Check ProcessingWhen the Void Check on Overflow field on the AP Parameters Definition(PADE) form is set to “Yes,” the negotiable check prints with the first stub,and all additional stubs use this same check number. As interim checks arevoided, the correct check number is incremented and printed on the voidedchecks. For example:• 1st stub prints - Check #117• Negotiable Check Prints - Check #117• 2nd Stub Prints - Check #117• Voided Check Prints - Check #118If the Void Check on Overflow field is set to “No,” the overflow is printed onblank paper.The first time you run the CKPR process, vouchers are sorted by Misc Sort,Vendor, Manual Flag, Check Group, Currency Code, and Vouchers ID. Whenprinting checks, the process reads voucher records from the sorted list andbreaks when any of the sort fields change (except for Voucher IDs). There area few exceptions to this rule.The Check Group and Alt Flag fields are at the center of these exceptions. Ifthe Alt Flag is set to “Y,” the process breaks after every voucher unless thevouchers have a like Check Group value and the Check Group value is not setto “P” (prepaid). You can maintain the Check Group only on the VoucherMaintenance (VOUM) form; if the Check Group field is blank on the VOUMform, every voucher with an Alt Flag set to “Y” will be on its own check. Ifthe voucher was used to prepay a purchase order, Colleague stamps the checkgroup with a “P” (when the prepaying voucher is created) but will not groupthem onto the same check (that is, every voucher with a check group of “P”will be on its own check).392 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.