Using Accounts Payable

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Vendors: Tracking Vendor ActivityComponents of Vendor Activity InformationView vendor activity information on the Vendor Activity Inquiry (VENI)form.Figure 10: The Vendor Activity Inquiry (VENI) FormThe VENI form uses Vendors LookUp. For more information about definingvendors, see “Adding a Vendor” beginning on page 41.90 Using Accounts Payable, June 19, 2009© 2009 Datatel, Inc.
Tracking Historical Information Through Vendor Activity InquiryWhen you enter a vendor ID (or use Vendors LookUp to locate a vendor) onthe VENI form, the form displays the following key vendor trackinginformation:• Requisitions. Lists all requisitions that have been created during a givenvendor’s history with your institution, 1 with the following information foreach requisition:• Requisition Number• Requisition Date• Amount: The total requisition amount that was (or will be) posted to thegeneral ledger encumbrance file for the selected requisition (this amount iscalculated by the system and cannot be maintained)• Status: The requisition’s most recent status (validated by REQ.STATUSEScode table)• Purchase Orders. Displays all purchase orders that have been createdduring the selected vendor’s history with your institution, 1 including thefollowing information for each purchase order:• PO Number• PO Date: Date the purchase order was posted• Amount: The system-calculated total amount that was (or will be) postedto the general ledger encumbrance file for the selected purchase order• Status: The most recent status of the purchase order (validated byPO.STATUSES or BPO.STATUSES code table)• Vouchers. Lists all vouchers that have been created during a givenvendor’s history with your institution, 1 including the following informationfor each voucher:• Voucher Number• Voucher Date: Date the voucher transaction was posted to the generalledger• Amount: The net amount of the voucher which was (or will be) posted tothe general ledger expense accounts for the selected voucher (the netamount is the debit amount minus any credit amount)• Status: The voucher’s most recent status (validated by VOU.STATUSEScode table)• Check Number: The number of the check used to pay the voucher• Check Date: The date of the check (becomes the check posting date)• Purchase document year-to-date information. For all four types ofpurchasing documents, a year-to-date count and total dollar amount for theselected vendor is displayed in the upper right corner of the form. Thesefigures are updated by the Annual Vendor Update (VENU) process each1. Requisitions, purchase orders, blanket purchase orders, and vouchers that havebeen purged from your system are not included in the vendor activity listing.Using Accounts Payable, June 19, 2009 91© 2009 Datatel, Inc.
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Using Accounts PayableReissued Manu
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Datatel Colleague ® FinanceUsing A
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Table of Contents19 Introduction21
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Table of Contents71 Entering Employ
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Table of Contents127 Using LookUp S
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Table of Contents199 Printing Vouch
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Table of Contents281 Purging Vouche
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Table of Contents347 Voiding and Pu
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Table of Contents417 Batch Check Re
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Using Accounts PayableIntroduction
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Introduction: About This ManualHow
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Introduction: Overview of Purchasin
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Page 41 and 42: Vendors5Adding a VendorIn This Chap
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Vouchers: Creating VouchersFigure 1
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Vouchers: Printing VouchersVendors
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Accounts Receivable Vouchers54Under
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Understanding AR VouchersRelated Re
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Accounts Receivable Vouchers56Proce
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Paying AR VouchersPaying AR Voucher
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Paying AR Vouchers ManuallyPaying A
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Accounts Receivable Vouchers60Viewi
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Viewing AR Vouchers in Accounts Pay
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Reporting on AR VouchersReporting o
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Using Accounts PayableChecks
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Checks: Maintaining Bank Account In
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Checks: Batch Check ProcessingForms
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Checks: Electronically Reconciling
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IndexDemographic information for ve
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IndexReportsAP Aging (APAR) 246Cash
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Indexthird-party payments for emplo
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