Using Accounts Payable

Paying a Voucher ManuallyStep 5. In the Check No field, enter the number of the check you are using to pay thisvoucher.Note: You can prefix the number you enter with a non-numericcharacter (such as M for manual) to distinguish this check fromsystem-generated checks.If you enter an alphabetical prefix for the manual check number,Colleague does not zero-pad the manual check number. However, ifyou enter a numeric prefix (or no prefix at all), Colleague zero-pads themanual check number to seven digits.Note: Use the Check Inquiry (CHKI) form to see the vouchers paid bya particular check. If the check selected for viewing is a manual check,Colleague displays the word Yes in the Manual Check field on theCHKI form.You can pay one or several vouchers with one check. However, you cannotpay part of a voucher with one check and another part of the voucher with adifferent check. For example, you can pay vouchers V0000001, V0000002,and V0000003 with check M00001. However, you cannot pay part of voucherV0000001 with check M00001 and the other part of voucher V0000001 withcheck M00002. You can only pay voucher V0000001 with one check (but youcan use that same check to pay vouchers V0000002 and V0000003).Step 6. In the Check Date field, enter a date for the check.• The default is the current date. If you are paying the voucher on an existingcheck, the check date is the date of that check and cannot be changed.• The system uses the date as the general ledger posting date for the cashdisbursement transactions.Step 7. Do you want to take a cash discount on this voucher?Yes. Enter Y in the Take Disc field.No.Enter N in the Take Disc field.The value in this field is defaulted from the Voucher Maintenance (VOUM)form.Note: If this field contains a “Y,” the cash discount amount issubtracted from the voucher total amount to determine the paymentamount.Using Accounts Payable, June 19, 2009 273© 2009 Datatel, Inc.