Microsoft Sharepoint Products and Technologies Resource Kit eBook

Chapter 40: Microsoft Outlook 2003 Integration with SharePoint Products and Technologies 1077
If you want users to create Document and Meeting Workspace sites in a site
other than their personal sites, you might want to set up a new top-level SharePoint
site just to hold workspace sites. This will allow you to manage quotas and other settings
for all workspace sites as part of a site collection. You’ll need to grant the Create
Subsites right to one or more site groups in that master workspace site.
Granting the Create Subsites Permission
There are at least three ways you can grant the Create Subsites right so that users can
create Document or Meeting Workspace sites in a site where the user is not a member
of the Administrator site group:
■ Edit the settings for an existing site group to add the Create Subsites right.
■ Create a new site group (perhaps named “Workspace Creator”) with the Create
Subsites right, and assign users to it.
■ In the Site Settings page for the site, use the Configure Site And Workspace Creation
link to select site groups and add the Create Subsites right to them.
Working with Meeting Workspace Sites from Outlook
When you create an Outlook 2003 meeting request, you can also create a Meeting
Workspace site or link the meeting to an existing workspace site. Outlook creates
the Meeting Workspace site by calling the Meeting Web Services on the SharePoint
server using Simple Object Access Protocol (SOAP). The Meeting Workspace site can
also track which Outlook 2003 meeting-request recipients have responded to the
meeting request.
To create or link to a Meeting Workspace site
1. Create a new appointment, and click Invite Attendees. This converts the
appointment into a meeting request.
2. On the Appointment page of the meeting request, click the Meeting Workspace
button to display the Meeting Workspace task pane (shown in Figure 40-3).
3. To change the parent site and template, in the task pane click Change Settings.
You will see the additional options shown in Figure 40-4. Otherwise,
skip to step 8.
4. Select the site where you want to create the workspace site from the Select a
location list, or choose Other and type in a new URL pointing to a SharePoint
site.
5. To create a new workspace site, select the language and meeting template.
Outlook uses the subject of the meeting request as the site name, subject to a
122-character limit.