Microsoft Sharepoint Products and Technologies Resource Kit eBook

656 Part VII: Information Management in SharePoint Products and Technologies
Manage Portal Site Alerts Settings
Administrators have the possibility to manage alerts on a portal site level via the
Manage Alert Settings page. From this administration page you can accomplish the
following tasks:
■ Managing individual user alerts
■ Deleting all alerts and alert results
■ Deleting all alert results e-mail messages in the alerts queue
■ Setting alert quotas, setting and/or locking the user’s default alert e-mail
address
■ Setting the Simple Mail Transfer Protocol (SMTP) server used for sending e-mail
alert notifications
To enable portal site alerts
Alerts are an important feature within SharePoint Portal Server. You must
enable this feature before users can benefit from alerts.
1. On the title bar of the portal site, click Site Settings.
2. In the General Settings section, click Go to SharePoint Portal Server central
administration.
3. In the Portal Site and Virtual Server Configuration section, click Configure
virtual server settings from the Virtual Server List page.
4. Click the name of your Virtual Server.
5. In the Virtual Server Management section, click Virtual server general
settings.
6. In the Alerts section, you can enable alerts on the virtual server and specify
the maximum number of alerts per user.
To manage portal site alerts
Administrators can manage alerts for all users.
1. On the title bar of the portal site, click Site Settings.
2. In the General Settings section, click Manage alerts settings.
3. In the User Alerts Management section, click Manage user profiles to go to
a page where you can delete or deactivate an individual user’s alerts.
4. In the Delete All Alerts and Alert Results section, click Delete all alerts and
alert results to remove every alert and alert result stored on the portal site for
all users. Click OK to confirm that you want to delete all alerts and alert results
for all users. This action cannot be undone.