Microsoft Sharepoint Products and Technologies Resource Kit eBook

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772 Part IX: Maintaining a Server in Windows SharePoint Services If a content index contains corrupted data, you can force a full index rebuild to overwrite the corrupted index. Rebuilding a content index is accomplished by indexing the locations specified by the content sources and storing the results in the content index on the index server. You can also reset a damaged content index from the SharePoint portal site Configure Search and Indexing page in the Administration console if Advanced Search Administration mode is enabled. You can enable Advanced Search Administration mode in the Administration console, although it is recommended that you enable it during installation. When you reset a content index, you are emptying the index and you must perform a full update of that index to rebuild it. This can be a time-consuming and resource-intensive process in an environment in which there is a great deal of content. In addition, during a full content index reset, any user who has search alerts set will receive all the alerts. If an index becomes corrupted beyond recovery or if an index management server fails, you can restore the indexes from the latest backup. To recover an index management server With the loss of an index management server, the content indexes for the server farm, in addition to all content sources for the portal sites, are lost unless the content indexes have been backed up using the SharePoint Portal Server Data Backup and Restore utility. To recover an index management server, perform the following steps: 1. Remove the failed server from the server farm topology before restoring it. 2. Restore the server by using your standard image, or install SharePoint Portal Server on a newly built server. 3. Connect to the configuration database for the server farm, and add the server to the topology as an index and job server. 4. Restore the content indexes from the latest SharePoint Portal Server Data Backup and Restore Utility backup set. If a backup of the indexes does not exist, manually re-create any indexes and divisional content sources. Backing Up Databases by Using SQL Server Backup Tools SQL Server 2000 is the data store for SharePoint Products and Technologies. This means you can leverage all the knowledge you have about backing up SQL Server databases. You can use the SQL Server backup tools in addition to the native Share- Point Products and Technologies backup tools Stsadm.exe and the SharePoint Portal Server 2003 Data Backup and Restore utility. In some ways, these backup tools overlap each other, but they also complement each other. You should use Stsadm.exe if you need the finest granularity possible. Using Stsadm.exe, you can restore site collections and personal sites without having to restore the entire site database. The SharePoint Portal Server 2003 Data Backup and Restore utility offers the most complete solution: it backs up all relevant databases as well as content sources and indexes. This is very important in deployments where it takes a long time to build indexes for all content sources. If you understand the types of databases used
Chapter 28: Disaster Recovery in SharePoint Products and Technologies 773 in SharePoint Products and Technologies, the SQL Server backup tools provide an important advantage compared to the SharePoint Portal Server 2003 Data Backup and Restore utility. With the SQL Server backup tools, you can get a full-fidelity, complete backup of the databases used by SharePoint Products and Technologies. You can restore any or all of these databases. In a scenario where portal databases are backed up using the SQL Server backup tools, you need to remember that the index is not restored. You can restore the portal site via the SharePoint Portal Server Central Administration page after you have restored the portal databases by using the SQL Server backup tools. For this scenario to work, the spsadmin service account must either be a member of the Administrator’s group on the Web front-end server or be a Windows SharePoint Services administrator. According to recommended security practices, you should not grant the spsadmin account administrator rights; on the server, the spsadmin account should be granted as few privileges as possible. By default, the content access account is granted Windows SharePoint Services administrator rights. You should create a new Windows security group, and add both the content access account and the spsadmin service account to this group. Then, using the Windows SharePoint Services administration Web pages, you should change the Windows SharePoint Services administrator account to be this Windows security group. From Windows SharePoint Services Central Administration, locate the Security Configuration section and click Set SharePoint administration group. You must have installed the SQL Server 2000 client tools to be able to use the SQL Server backup tools or use the OSQL command-line tools that are installed with the Windows Microsoft Data Engine. Both kinds of tools provide you with the possibility to perform differential backups of the relevant databases. A differential backup backs up the parts of the database that have changed since the last full database backup. It also backs up any activity that took place during the differential backup, as well as any uncommitted transactions in the transaction log. Performing a differential backup minimizes the time that is necessary for backing up a frequently modified database. Note Perform a differential backup only if you have performed a full database backup. Remember that you don’t back up the configuration database. Windows SharePoint Services uses two types of databases: content databases and configuration databases. Data in the lists and libraries on SharePoint sites go into the content database. The virtual server settings, such as the mapping of a site URL to the physical storage location, go into the configuration database. SharePoint Portal Server uses two additional types of databases: the profile database and the services database. User profiles are stored in the profile database. Services information, such as gatherer logs and subscription schedules, goes into the services database.
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iv Contents at a Glance Part VIII S
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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