Microsoft Sharepoint Products and Technologies Resource Kit eBook

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630 Part VII: Information Management in SharePoint Products and Technologies SharePoint Services to facilitate team collaboration. This topic is discussed in detail in Chapter 30, “Default Tools to Customize SharePoint Services.” ■ User profiles. User profiles allow you to search for and connect with people within your organization based on information people publish about themselves. ■ Audiences. SharePoint Portal Server allows you to target content to people according to their membership in a particular audience. ■ My Site. My Site is a personal Windows SharePoint Services site that provides personalized and customized information for you. ■ Alerts. SharePoint Portal Server can alert you about new or updated information on topics that match your interests. If a corporation has divisions or customers in different countries or multilingual regions, the need arises to provide information and content in multiple languages. This chapter discusses how personalization services can be used to implement multilingual scenarios. Personalization services can be provided by a corporate portal site and consumed by different divisional portal sites through SharePoint shared services. This chapter discusses the personalization services of SharePoint Portal Server 2003. User Profiles User profiles enable you to search for and connect with people within your organization. User profile information is also used to generate a personal site in the portal site for individual users. Users can personalize their view of this site, called My Site. In addition, user profile information is used by index and search services to provide better search results, and it is used in targeting content to audiences. You can import user profile information directly from Active Directory directory service or enter it manually. You can also customize the properties of the user profile according to the needs of your organization or to map to Active Directory properties, such as Territory or Geography. As a portal site user, you can view and change your own user profile from My Site, a default area in the portal site that provides personalized information for you. You can change only profile properties that are marked as editable by profile administrators. You can view your own profile by using either the private view or the public view. You can edit your profile from either view, but the actual profile details are only displayed on the public view by default. The private view contains private information that is viewable only by you. Portal site users with the Manage Profiles right can manage profiles and quick links only. Other private information, such as your Private Documents Library, is only viewable to you and global administrators.
Chapter 23: Personalization Services in SharePoint Products and Technologies 631 The public view of the user profile is visible to all other portal site users when they click your name in the portal site. For example, when viewing search results, you can click the author name to view the public user profile for the author. Adding User Profiles After clicking My Site a user profile is automatically created for you. During profile creation SharePoint Portal Server attempts to retrieve data from the Active Directory directory service which is configured as an import source. Users who do not have user profiles available by using Active Directory directory service as an import source must enter their user profile properties manually. Once user profiles are added or imported, you can update information by editing each user profile. Editing a user profile does not change the set of properties displayed in that user profile. You can add, edit, or delete the individual profile properties on the Manage Profile Database page in the User Profile Properties section. Add a user profile manually You can add user profiles manually if you do not want to or cannot import user profile information automatically from an Active Directory directory service. For any properties that you do not specify manually SharePoint Portal Server will attempt to import values from the Active Directory directory service specified in the configuration settings. 1. Use one of the following methods: ■ On the Manage Profile Database page in the Profile and Import Settings section, click Add user profile. ■ On the View User Profiles page, click New Profile on the toolbar. 2. Type values for the required properties and for any other properties you want to include for this user. 3. On the toolbar, click Save and Close. 4. To leave this page without adding a user profile, click Cancel and Go Back on the toolbar. It is also possible to edit and delete user profiles using the View User Profiles page, which is shown in Figure 23-1. If you delete a user profile, you also delete the properties and values for that user. Personalized links and alerts for that user are also deleted. The personal site for that user is not deleted. Before deleting the user, you should use the Manage Personal Sites option in the User Profile, Audiences, and Personal Sites section on the Site Settings Administration page to delete the personal site and copy items from the personal site for archiving purposes. Although you can import any properties mapped to Active Directory directory service during the next scheduled import, you permanently lose any custom properties that you added. You
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iv Contents at a Glance Part VIII S
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vi Contents 2 Installing Windows Sh
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viii Contents 5 SharePoint Portal S
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x Contents Highly Available Medium
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xii Contents 13 Installing and Conf
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xiv Contents 18 Managing SharePoint
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xvi Contents Incremental (Inclusive
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xxvi Contents 42 Upgrading and Migr
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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