Microsoft Sharepoint Products and Technologies Resource Kit eBook

Serial
Editor
Legal
Chapter 19: Working with Documents in SharePoint Products and Technologies 551
Parallel: Single
Paula Peter Steve
Parallel: All
Paula Peter Steve
F21xr15
Figure 19-15 Approval routing in a backward-compatible document library
■ Serial approval (one after another). When the author submits the document
by using the Publish command, the first member of the Approvers list
receives a request for approval by e-mail. After the first person on the list
approves the document, the next person on the list is asked to approve it, and
so on. SharePoint Portal Server publishes the document only after all approvers
on the list have approved the document. If any person on the list rejects the
document, SharePoint Portal Server cancels the approval process and returns
the document to the document library in a checked-in state.
■ Parallel approval (all at once). This approval model is based on the number
of approvals required to publish the document. The coordinator can
choose one of two strategies: one approval publishes the document, or all
approvers must approve the document for publication to take place. When the
author submits the document by using the Publish command, SharePoint Portal
Server sends a request for approval to all approvers. The approval e-mail
informs approvers of the location of the document. If the required number of
approvers approves the document, SharePoint Portal Server publishes it. If the
document does not receive the required number of approvals, SharePoint Portal
Server cancels the approval process and returns the document to the document
library in a checked-in state.
As a coordinator, you have the ability to stop an approval process, either
by using the Bypass Approval command or the Cancel Publish command. This
capability is useful if a document is under approval and one or more of the
approvers are not available. The Bypass Approval command skips all remaining