Microsoft Sharepoint Products and Technologies Resource Kit eBook

616 Part VII: Information Management in SharePoint Products and Technologies
Document shortcuts are subject to the same site and path restrictions as other
documents and content sources in the portal site. If a user adds a document shortcut
to the portal site, SharePoint Portal Server 2003 updates that shortcut in the same
way as other content sources. If site or file type restrictions prohibit the inclusion of
a shortcut in the index, SharePoint Portal Server does not include content from that
document shortcut in the index.
The settings described by these rules will become effective only after a new
crawl occurs. If you change rules during a crawl, any content that has not been
crawled yet and that is described by the rule will be affected by the changes.
You can add a rule to include specific paths in the content index, to exclude
specific paths from the index, to specify how SharePoint lists are handled, or to provide
a specific account to access a specific path.
Add a rule that includes or excludes content
Perform the following steps to add a rule that includes or excludes content
from your SharePoint Portal Server 2003 searches:
1. On the Configure Search And Indexing page, in the General Content Settings
and Indexing Status section, click Exclude and Include Content.
2. On the Exclude And Include Content page, click Add Rule.
3. On the Add Rule page, in the Path box, type a path for the content affected by
this rule. You can use general expressions and wildcard characters to define
which resources are subject to this update rule.
4. In the Crawl Configuration section, perform one of the following four
options:
■ To exclude all documents in this URL space, click Exclude all items in
this path. If you select this option, when the search component encounters
a resource within this space, it will neither crawl the resource nor follow
links contained within the resource.
■ To include all documents in this URL space, click Include all items in
this path. If you select this option, you can also do the following:
■ To suppress the inclusion of a page of links but still crawl the content
that the page links to, select the Include linked content, but do not
include source check box.
■ To follow complex links (URLs that include question marks (?) followed
by parameters), select the Follow complex links check box.
■ To allow alerts on individual SharePoint list items, click Allow alerts on
individual SharePoint list items. This option will allow alerts to be
generated when individual list items in Web Parts are changed, added, or
deleted. By default, SharePoint lists are crawled as one item. If you do not