Microsoft Sharepoint Products and Technologies Resource Kit eBook

Chapter 18: Managing SharePoint Portal Server 2003 495
■ User Alerts Management. If a user decides one day that she has created too
many alerts and does not want to track down where each was created to cancel
each alert, the administrator can delete all the user’s alerts for her by following
the Manage User Profiles link. The resulting page will list all users who
have subscribed to alerts. By hovering the cursor over a user name in the list
and clicking on the drop-down arrow that appears, the administrator can
choose to deactivate the user’s alerts temporarily or delete all of them.
Note If a user has her Create Alerts right revoked, she will retain her current
alerts and receive alert messages for them. If appropriate, use the link
described next to eliminate them after revoking permissions.
■ Delete All Alerts And Alert Results. The administrator can follow the
Delete All Alerts And Alert Results link, which will ask for confirmation of the
action before executing it. This is typically done in environments where it is
decided, after deployment, that a given portal site should no longer support
alerts. After disabling the feature, deleting all alerts and alert results would prevent
any previously created alerts from contributing to the e-mail message
queue. See the following note on how to disable the feature.
■ Delete All Alert Results E-Mail Messages. This link is used to clear the portal
site’s e-mail queue of any alerts. It comes in handy when the queue has
accumulated too many alerts—for example, in situations where the e-mail
server to which they were sent has been down for a long time. Clearing the
queue would avoid bombarding the users’ mailboxes with all the queued-up
alerts. Of course, careful consideration must be given before clearing the
queue, as users would not get notified for changes listed in the queue at the
time of deletion.
■ Alert Quotas. This group of settings allow the portal administrator to limit
the total number of alerts both at the portal level as well as for the users.
■ Default E-Mail Address For Alerts. The portal administrator can use this
setting to specify to the alert system which e-mail property in the users’ profiles
to use when users create their alerts. Only fields that have been defined as
e-mail fields will show in the drop-down selection. You should select the
Always Use User Profile Field check box to prevent users from entering
another e-mail address.
■ SMTP Server For E-Mail Alerts. The change default e-mail settings link is
used if the administrator wants a particular server to use different mail server
settings than those defined as default on the Central Portal Administration
pages. The settings are defined for a particular virtual server chosen by the