Microsoft Sharepoint Products and Technologies Resource Kit eBook

1080 Part X: Microsoft Office 2003 Integration with SharePoint Products and Technologies
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Figure 40-5 Outlook Appointment with Meeting Workspace
If the meeting request was for a recurring meeting or if you linked a new meeting
to an existing workspace site, the home page of the Meeting Workspace site will
list all the dates for the recurrences. Each date will have its own set of SharePoint
lists and libraries in the Meeting Workspace site.
To remove the link from a meeting to a workspace site
■ Open the meeting from your Calendar folder, and then click the Remove button.
This removes the link between the meeting and the Meeting Workspace site,
but doesn’t delete the Meeting Workspace site.
Tracking Attendee Responses
If the sender of the meeting request and all the recipients are working in the same
Microsoft Exchange organization, as people respond to the meeting request, their
responses will be tallied on the Meeting Workspace site. You can also choose to tally
meeting-request responses when some or all recipients work with a non-Exchange
server, such as POP3 (Post Office Protocol) or IMAP4 (Internet Message Access Protocol),
as long as the server supports Transport-Neutral Encapsulation Format
(TNEF) and the meeting organizer sends the meeting request in Rich Text Format
(RTF), not as an iCalendar item.
Users will need training in the specific techniques for sending a meeting
request in Rich Text Format, which depend on whether the user is sending with an
Exchange account or from a POP or IMAP account. In either case, the first step is to
make sure that each Internet attendee’s address is set for RTF.