Microsoft Sharepoint Products and Technologies Resource Kit eBook

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178 Part III: Planning and Deployment Compiling Audiences After you create or make changes to an audience, you must compile it for use. Compiling an audience group is simply a matter of executing queries to find users who meet the criteria defined in rules. Audiences can be compiled at will, or they can be compiled by using a schedule that you create. Any changes to security or distribution group membership, security or distribution member properties, or user profile public properties will not be reflected in the audience until it has been recompiled. To a point, you can customize the appearance of the portal site by using audiences and permissions. But the real purpose in using audiences is to target information to an individual user based on the audience rules. When planning for audiences, you’re basically asking the question, “Who needs to see which information?” and then seeing whether audiences (as opposed to permissions or sites) is the best way to quarantine the information to those users. Targeting vs. Alerts Targeting and alerts provide an efficient way of pushing and pulling information. The distinction between the two can be summed up as follows: ■ Using alerts, users can choose to be notified about certain types of content. ■ Using targeting, administrators or managers can push specific content to users and employees. Targeting and Access Control In some cases, you can control who can access specific content through access rights and managing security, but you should be aware of differences between managing security and targeting content and try to use each task as intended: ■ Access control lists (ACLs), rights, and permissions. Are used to manage security and to limit access to resources. Users’ ACLs are verified each time they navigate and access the content or perform actions on the portal sites. ■ Audience Targeting. The filtering of content delivery. Targeting content is based on audiences, not on ACLs, and even Active Directory distribution groups can be used for audiences. For example, all users have access to the Links For You Web Part on the home page of a corporate portal site, but the content of the Web Part can vary for different users based on the items that are targeted to different audiences.
Targeting Links to Personal Sites Chapter 8: Planning Your Information Structure 179 The SharePoint Portal Server administrator can target links to a user or a group of users that will be shown on the Links For You Web Part on a user’s personal site. This feature, called Manage Targeted Links On Personal Site, is available only on the portal site that provides shared services. Planning Personal Sites The My Site feature of SharePoint Portal Server 2003 enables each employee in the corporate portal site to create and manage a personal site. Personal sites provide a mechanism for person-to-person collaboration. Each personal site has two interfaces: ■ The public interface, which is accessible to all users. The owner of the site decides what information to share. ■ The private interface, which contains information available only to the owner of the site. When shared services are enabled in the corporate portal site, this portal site will host personal sites by default and all personal site links in the other portal sites will redirect users to http://corp/Mysite or the portal site that is selected to host My Sites in a shared services deployment. Prerequisites for Personal Sites User profiles must be part of the planning for personal sites. To create a personal site, each user needs a user profile and the required permissions. To enable users to create personal sites, the portal site administrator must add users to the prebuilt member site group of the portal site. Audience groups must be created for targeting links and content. Web Parts in Personal Sites Some Web Parts are added to personal sites when they are created. Other Web Parts can be added after the site has been created. Web Parts perform three main functions: ■ Viewing and managing information that a user has selected. One example is My Alerts Summary, which shows a list of alerts that a user has subscribed to. Another is My Links Summary, which presents a list of links that a user has added. ■ Providing content and links that are targeted to the user by the portal site administrator or others. Examples of this are Links For You and News For You.
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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