Microsoft Sharepoint Products and Technologies Resource Kit eBook

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850 Part IX: Maintaining a Server in Windows SharePoint Services even end users themselves can rapidly extend and customize their SharePoint sites in hours—rather than days or weeks. The combination of design and coding tools in FrontPage 2003 provides more control and greater flexibility over the layout of text, tables, navigation elements, graphics, Flash content, and other design elements on a Web page. Plus, you can apply fully customized themes and templates to design the SharePoint site you want. SharePoint Products and Technologies Fundamentals Web Parts Lists Libraries There are some fundamental SharePoint Products and Technologies concepts that serve as the building blocks for customizing websites. Web Parts are a major asset of SharePoint Products and Technologies. Web Parts are modular units of information that can be inserted into pages. Third parties or corporate developers can develop Web Parts for SharePoint Lists, and document libraries can be inserted into pages as Web Parts from within FrontPage 2003, or even from the browser. Web Parts used in the website—such as Announcements, Contacts, and Shared Documents—can be accessed from the Web Parts task pane, as can Web Parts located on the server and online in the Online Gallery of Web Parts. Because Microsoft SharePoint Portal Server 2003 is built on Microsoft Windows SharePoint Services, you can add both predesigned and custom lists to sites created with SharePoint Products and Technologies. For example, you can create a picture library to share a collection of digital pictures or create an issue tracking list to maintain a history on a specific issue. You can also use calendar views for any SharePoint list that has a date and time column. In addition, you can add attachments to list items, including HTML pages, documents, and images. SharePoint lists are collections of information you can share with visitors to your website. Lists can contain a variety of data types, including text, numbers, hyperlinks, pictures, and more. Default lists on Windows SharePoint Services sites include Contacts, Events, Links, and Announcements. You can easily create new lists from various ready-made list templates or even custom lists by using the FrontPage 2003 List Wizard. Lists you create are made available to others on your site and also in the Web Parts task pane. The primary reason for putting information in Windows Share- Point Services lists is that the lists are updatable by authorized users from their browsers, making it easy for content owners to keep information on the site current. SharePoint libraries are central repositories for files, including Word documents, Excel spreadsheets, PowerPoint presentations, pictures, forms, and more. You can think of libraries as file shares that are exposed within Web pages. Users can upload
Areas Personal Sites Views Chapter 32: Using Microsoft Office FrontPage 2003 to Customize SharePoint Products 851 files to SharePoint libraries from their browser, and hyperlinks are automatically created to the files contained in them—no more waiting for a Webmaster to create a link to a document you post to a file share. Form libraries are new with Windows SharePoint Services. Form libraries are used to store XML-based business forms, such as expense reports or travel requests. Form libraries are very powerful when combined with an XML editor such as Microsoft Office InfoPath. With InfoPath, you can create a form and then associate that form with the form library so that InfoPath opens with the appropriate form when a user clicks Fill Out This Form. When the user is finished completing the form and then saves it, it is automatically stored in the form library. Even more importantly, you can designate which fields from the form to display in columns in the form library, thereby making the form data available to visitors to the site. Default portal sites created with SharePoint Portal Server 2003 contain a top-level site and a number of subordinate sites. Areas are new in SharePoint Portal Server 2003 and are a great way to organize information on a portal site. The portal site is a hierarchy of rich subordinate sites that enable content managers to add lists, images, and documents to one or more areas. Content managers can approve or reject items that are submitted to the area. In addition, security can be managed at the area level, allowing only specific users to make contributions or changes to the area. SharePoint Products and Technologies make it easy for users to store, find, and retrieve information and documents. My Site is a personal Windows SharePoint Services site that provides personalized and customized information for each user for quick access to links to documents, people, or websites, as well as alerts to track changes to content within the portal site and the organization. From My Site, you can also update your user profile and share links with other portal site users. Views are rules for how to present the data in a Web Part. By default, each list or library has a default view, and that view can be changed from the browser. The default view as defined in the browser is also the default view inserted into a page with FrontPage 2003. Views can be used to present data that is sorted by one or two fields, or even filtered according to a series of criteria that you set. The true power to customize a site with FrontPage 2003 can be exploited by inserting views of data into pages where needed. For example, while you might have a complete staff list that includes address, title, areas of specialty, and more on an e-mail list page, you can reuse that staff list by presenting a view that includes only the name and e-mail address. Additionally, on a regional e-mail address page you could present a view of that same data that includes only the name and phone
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iv Contents at a Glance Part VIII S
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vi Contents 2 Installing Windows Sh
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viii Contents 5 SharePoint Portal S
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x Contents Highly Available Medium
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xii Contents 13 Installing and Conf
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xiv Contents 18 Managing SharePoint
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xvi Contents Incremental (Inclusive
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xviii Contents Part VIII Securing S
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xx Contents 29 Usage Analysis Tools
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xxii Contents Advanced Customizatio
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xxiv Contents 37 Using Visual Studi
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xxvi Contents 42 Upgrading and Migr
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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Chapter 1: Introduction to Microsof
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Authentication Authorization Chapte
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RANDOMIZE F = INT(200 * RND) Test.G
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Configuring Site Quotas and Locks C
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Part VI Administration of Microsoft
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Chapter 19 Working with Documents i
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scope The range and depth of a sear
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