Microsoft Sharepoint Products and Technologies Resource Kit eBook

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552 Part VII: Information Management in SharePoint Products and Technologies Summary approvers and publishes the document to the portal site. The Cancel Publish command cancels the approval process and returns the document to a checked-in, unpublished state in the document library. Warning If you are both a coordinator on a folder and an approver for that folder, when you receive an approval request, the Approve, Bypass Approval, Reject, and Cancel Publish options are all available to you on the same menu. Ensure that you do not accidentally choose Bypass Approval or Cancel Publish when you want to approve or reject a document. This chapter discussed the document library and the different methods of managing documents within a document library. Document libraries can contain documents and folders. Folders are static and are the traditional way of organizing and capturing metadata, but now with SharePoint Products and Technologies there are other methods, such as columns, views, and filters. This chapter also discussed versioning, check-in procedures, check-out procedures, and content approval. Many techniques used with document libraries can be generalized for use with lists. Uploading documents or adding items to lists are not the only methods of collaborating, nor is navigating through document libraries and folders the best way of finding information. You must make sure that others can find information held in document libraries and lists, and this is the subject of Chapter 20.
Chapter 20 Working with Information Components in SharePoint Products and Technologies In this chapter: Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 554 Topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 567 Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 573 Keywords and Keyword Best Bets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 579 Document Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 582 Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583 For the purposes of this chapter, information components include any Microsoft SharePoint component that contains information, such as documents, list items, libraries, lists, areas, topics, and keywords. In the previous chapter, we used documents and document libraries to store and find information. Document libraries are just a list of documents along with the profile information you choose to associate with them. In this chapter, we’ll expand on the ideas of a list and discuss how to make information easy to find. Lists, sites, and workspace sites are other locations where information can be stored. Sites and workspace sites were discussed in Chapter 16, “Administering Windows SharePoint Services.” Lists will be discussed in this chapter as will Topics, areas, listings, keywords, keyword Best Bets, and document metadata. Lists, like document libraries, hold information, whereas Topics, areas, listings, keywords, keyword Best Bets, and document metadata help users find information. 553
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iv Contents at a Glance Part VIII S
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vi Contents 2 Installing Windows Sh
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viii Contents 5 SharePoint Portal S
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x Contents Highly Available Medium
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xii Contents 13 Installing and Conf
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xiv Contents 18 Managing SharePoint
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xvi Contents Incremental (Inclusive
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xviii Contents Part VIII Securing S
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xx Contents 29 Usage Analysis Tools
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xxii Contents Advanced Customizatio
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xxvi Contents 42 Upgrading and Migr
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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Chapter 1: Introduction to Microsof
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scope The range and depth of a sear
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