Microsoft Sharepoint Products and Technologies Resource Kit eBook

Chapter 19: Working with Documents in SharePoint Products and Technologies 549
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Figure 19-14 Content Approval: Approve/RejectItems view
To approve or reject a document
To complete the following steps, you must be a member of the Administrator
site group or a member of a site group with the Manage Lists right:
1. On the page displaying the list or library for which you want to approve or
reject items, click Approve/reject Items.
2. Point to the item you want to approve or reject, click the down arrow on the
menu that appears, and then click Approve/reject.
3. Click either Approve, Rejected, or Pending.
4. Type a comment (optional) explaining why you approved the item, rejected
the item, or left the item pending.
5. Click OK.
Folders created in a document library, where content approval is enabled, will
not be visible to all users until the folders are approved. Folders act, as far as content
approval is concerned, in a similar fashion to documents that are added to a document
library. For example, rejecting a folder does not delete it or prevent users from
viewing it.
Approval Routing in a Backward-Compatible Document Library
In backward-compatible document libraries, you can use an approval process as a
method of reviewing and approving documents in enhanced folders before publishing
them on the portal site. After you approve a document, a public version is automatically
created. Users who are assigned as readers on the folder containing the