Microsoft Sharepoint Products and Technologies Resource Kit eBook

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204 Part III: Planning and Deployment Planning Search This section describes the components of the SharePoint Portal Server search functionality. It provides guidelines on planning a customized version of each search component for your solution. Overview of Search Functionality There are four components that contribute to the SharePoint Portal Server search functionality: ■ Content sources ■ Content indexes ■ Source groups ■ Search scopes For an in-depth discussion of each of these components, please refer to Chapter 21, “The Architecture of the Gatherer,” and Chapter 22, “Managing External Content in Microsoft Office SharePoint Portal Server 2003.” This chapter will discuss the planning requirements for content indexes only. Planning Content Indexes SharePoint Portal Server 2003 comes with two content indexes—Portal_Content and Non_Portal_Content. You can create additional content indexes as well; however, keep in mind that each search query has to be run on each index and the results must be aggregated before they are returned to the user. The result is that the more indexes you have, the longer search results take to generate. Note Advanced search administration mode should be enabled so that you can create and manage additional indexes. In addition, when you create content sources, you can specify the index in which the content source will appear, and you can specify the source group. When planning content indexes, consider the following factors: ■ Number of documents. If the number of documents is very large, you should consider breaking the content sources into many content sources with smaller scopes to make the size of the indexes more manageable. This is important because the index catalogs are copied across the network. Copying
Chapter 9: Capacity Planning 205 smaller files at different times can ease the network load, but it is recommended that you have a maximum of four content indexes. Searching will perform about the same with many smaller files as with one very large file. ■ Security. Default content access is used as credentials for crawling all content sources. For content sources outside of your organization, consider using an account that has read-only access, such as the anonymous account. (See SharePoint Portal Server 2003 product documentation for information on using site and path rules.) The account should have appropriate access for other internal resources—such as site directories, portal site contents, and shared folders—that are part of the personal site. For shared folders, you should use an access account that is a member of the SharePoint Portal Server administrators group. This level of access allows for crawling all types of content and their properties in portals and site directories. To provide different accounts for crawling content, you must use include and exclude rules. You should add rules and include paths that you want to be crawled with different access accounts. These rules are applied to all content sources bound to a content index that creates additional crawling. To avoid duplicate or additional crawling, you should assign rules only to specific content sources. For details on how to build content indexes and content sources, see Chapter 21. ■ Scheduling. Creating separate content indexes allows more flexible scheduling based on the nature of contents in each content source. Some content sources change quickly and need more updates, while other content sources are less volatile and require fewer updates. ■ Propagation. Having smaller content indexes provides faster propagation of content indexes to search servers. However, there is a drawback: When a user initiates a search, the search engine has to run that query against each index and then aggregate the results. The more indexes that you have, the longer it takes. ■ Backup and restore. Smaller content indexes also provide more flexibility when backing up and restoring. For more information about backing up and restoring content indexes, see Chapter 28, “Disaster Recovery in SharePoint Products and Technologies.” You should create content indexes for the corporate portal site, each divisional portal site, and any set of content sources that have a significant number of documents. For example, when crawling a large Internet site such as www.microsoft.com, it would be wise to have a separate content index for management purposes.
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iv Contents at a Glance Part VIII S
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vi Contents 2 Installing Windows Sh
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viii Contents 5 SharePoint Portal S
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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scope The range and depth of a sear
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