Microsoft Sharepoint Products and Technologies Resource Kit eBook

Chapter 19: Working with Documents in SharePoint Products and Technologies 523
the DocumentTemplate and the path to the template, click (Edit Template). Edit the
template and then save it. The template for your document library must be stored in
the Forms folder of the document library that uses it. If you customize the template
after documents have been added to the document library, changes to the template
will not be reflected in the existing documents. If you save the template with a different
name, the path to the template should be changed by clicking Change General
Settings in the General Settings section of the Modify Settings And Columns
page. On the Document Library Settings “document library” page, in the Document
Template section, specify the path to the file that you want to use as a template. The
path is relative to the current website.
Templates for document libraries can be in any file format that a client program
compatible with Windows SharePoint Services can open (.doc, .xls, and so on).
However, there are advantages to using a Web-based file format (.htm or .mht) for
a template:
■ Team members don’t need to have the appropriate client program installed to
read a document that’s based on a Web page (.htm) or Web archive (.mht).
■ Using the Web Discussions feature, you can attach threaded discussions within
a document that’s based on a Web page or Web archive.
Caution Template files include personal information such as server URLs
and user account names. Share template files only with trusted users and
groups.
Naming Conventions
Some basic naming conventions include the following:
■ The following characters are not allowed in file or folder names, although they
can be used in property names and values: / \ : * ? “ < > | # { } % ~ &
■ A file name or folder name cannot end in a period or contain two or more consecutive
periods.
■ File and folder names cannot be longer than 128 characters. Also note that the
complete URL for the file or folder cannot be longer than 260 characters.
Creating Document Libraries
If you require additional document libraries, they can be created. The method to use
depends on whether the document library is to reside within a portal site area or
topic or in a specific type of website.