Microsoft Sharepoint Products and Technologies Resource Kit eBook

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xiv Contents 18 Managing SharePoint Portal Server 2003 481 Administering Portal Site Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 482 General Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 482 Manage Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 483 Manage Security And Additional Settings . . . . . . . . . . . . . . . . . . . . . . . . 483 Users And Permissions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 484 Manage Alerts Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 494 Portal Site Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 497 Manage Portal Site Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 497 Manage Top-Level Lists and Document Libraries . . . . . . . . . . . . . . . . . . . 500 Manage Targeted Links on My Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 500 Import Microsoft SharePoint Portal Server 2001 Data . . . . . . . . . . . . . . . 501 Search Settings And Indexed Content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 502 User Profile, Audiences, And Personal Sites . . . . . . . . . . . . . . . . . . . . . . . . . 502 Manage Profile Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 502 Manage Audiences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 503 Manage Personal Sites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 505 Changing Owners of Portal Sites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 507 Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 508 Part VII Information Management in SharePoint Products and Technologies 19 Working with Documents in SharePoint Products 511 and Technologies Understanding the Document Storage Options . . . . . . . . . . . . . . . . . . . . . . . 512 Form Libraries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 513 Picture Libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 513 Performance Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 515 Content-Related Considerations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 515 Document Libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 516 Creating Document Libraries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 523 Security of Document Libraries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 526 Uploading Documents into a Document Library . . . . . . . . . . . . . . . . . . . . . . . 533 Outside an Office Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 533 Within an Office Application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537 Blocked File Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 538 Modifying Columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 539 Check-In/Check-Out Processes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 541 About Document Versioning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 541 About Checking Documents In and Out . . . . . . . . . . . . . . . . . . . . . . . . . . 545
Contents xv Editing Documents in the Document Library . . . . . . . . . . . . . . . . . . . . . . . . . 545 Content Approval. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 547 Approval Routing in a Backward-Compatible Document Library . . . . . . . . . 549 Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 552 20 Working with Information Components in SharePoint 553 Products and Technologies Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 554 List Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 554 List Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 561 Topics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 567 Listings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 568 Areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 573 Create, Modify, or Delete an Area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 574 Area Architecture. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 577 Area Security . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 579 Keywords and Keyword Best Bets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 579 Creating and Managing Keywords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 580 Views of Keywords and Keyword Best Bets . . . . . . . . . . . . . . . . . . . . . . . 580 Approval and Publishing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 582 Document Metadata . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 582 Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583 21 The Architecture of the Gatherer 585 Default Indexes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 585 Role of the Gatherer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 586 The Indexing Process. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 586 Protocol Handlers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 587 Filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 588 Plug-Ins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 589 Building the Catalogs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 593 Adding File Types to the Indexing Process . . . . . . . . . . . . . . . . . . . . . . . . . . . 594 The Architecture of Index Updates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 595 Word Lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 596 Shadow Indexes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 596 Master Merge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 596 Balancing Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 596 Index Builds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 597 Full Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 597 Incremental Update . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 598
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Page 28 and 29: xxviii Acknowledgments Shawn Baden,
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Chapter 37 Using Visual Studio .NET
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Chapter 37: Using Visual Studio .NE
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Creating a Web Part Chapter 37: Usi
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Summary Chapter 37: Using Visual St
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Chapter 38 Windows SharePoint Servi
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Chapter 38: Windows SharePoint Serv
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Document Workspace Sites Chapter 38
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Chapter 39 Using Microsoft Office I
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Chapter 39: Using Microsoft Office
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Chapter 40 Microsoft Outlook 2003 I
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Chapter 40: Microsoft Outlook 2003
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! Chapter 40: Microsoft Outlook 200
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Part XI Upgrading and Migrating to
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1090 Part XI: Upgrading and Migrati
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Chapter 42 Upgrading and Migrating
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Chapter 42: Upgrading and Migrating
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F42XR05 Chapter 42: Upgrading and M
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Migration Tools Chapter 42: Upgradi
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Glossary access control list (ACL)
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crawl To search content to include
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Glossary 1137 Internet Server Appli
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scope The range and depth of a sear
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Glossary 1141 virtual server A virt
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