Microsoft Sharepoint Products and Technologies Resource Kit eBook

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580 Part VII: Information Management in SharePoint Products and Technologies search for the word Bungalow, the specified document will be returned as a Best Bet. The keyword hierarchy is there to assist in finding keywords and keyword Best Bets on the Keywords Web page. To create keywords, you must have the Create Area right. To edit and delete keywords, you must have the Manage Area right. To add, edit, and delete keyword Best Bets, you must have the Add Items, Edit Items, and Delete Items rights. Creating and Managing Keywords To manage keywords, click Site Settings on the portal site, and in the Search Settings and Indexed Content section, click Manage Keywords. From the Keywords Web page, you can view the keyword hierarchical structure and documents that are registered as keyword Best Bets. You can also create keywords and add keyword Best Bets from the Actions section of the action pane or from a keywords drop-down menu, as illustrated in Figure 20-13. You can also add, edit, and delete keywords and keyword Best Bets by clicking existing keywords or keyword Best Bets, and then clicking the appropriate action. F22XR13 Figure 20-13 Manage Keywords and keyword Best Bets Views of Keywords and Keyword Best Bets On the Keywords page there are five views available to you: ■ Keywords. This view shows all keywords that are created for this server. By default, the items that are selected as keyword Best Bets are shown under the appropriate keywords. Keyword Best Bets are marked with icons to show their status. You can choose to show only the keywords by clicking Keywords Only in the Filter By list on the toolbar.
Chapter 20: Working with Information Components in SharePoint Products and Technologies 581 ■ Keyword Best Bets. This view shows a flat list of all keyword Best Bets. Each keyword Best Bet in the list shows the keyword with which it is associated, the user who created it, and its status. You can organize the list into groups by using any of these properties. To organize by groups, click the property in the Group By list. You can filter the view to show only items with a particular status by clicking Filter on the toolbar, and then clicking a status in the Status list that appears on the page. You can also choose whether to include the description for each keyword Best Bet by clicking Show More or Show Less on the toolbar. From this view, to add a keyword Best Bet, click Add Keyword Best Bet on the toolbar. To edit or delete keyword Best Bets or to change the status of a keyword Best Bet, click the item and then click the appropriate action. ■ Pending. This view is similar to the Keyword Best Bets view, but it shows only keyword Best Bets that are marked as pending approval. ■ Rejected. This view is similar to the Keyword Best Bets view, but it shows only keyword Best Bets that are rejected. ■ Archived. This view is similar to the Keyword Best Bets view, but it shows only keyword Best Bets that are marked for archiving. As with many other information components, when you create a new keyword or keyword Best Bet, only a subset of the properties is available to you. For example, you are unable to view or set the Start and Expiration dates during which you want an item to be displayed as a keyword Best Bet. To set or to modify the settings, click on the item and choose Edit from the drop-down menu. Doing this also displays contact information for the person who created the keyword. The main drawback of creating a keyword Best Bet from the Keywords page is that you need to know the correct address of the information component and cut and paste it or correctly type it. There is no method of associating, say, a document with a keyword when you upload or save it. However, if you find an information component as a result of a search, you can associate it with a keyword Best Bet by completing the following steps: 1. Identify the item that you want to make a keyword Best Bet, and click the Item Details link. 2. Click the Make Best Bet link in the Actions section. 3. In the Keyword section, click the Change Parent Keyword link. 4. In the Keyword Chooser dialog box, click the check box associated with the appropriate keyword for the item. You can associate an item with multiple keywords.
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iv Contents at a Glance Part VIII S
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vi Contents 2 Installing Windows Sh
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viii Contents 5 SharePoint Portal S
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x Contents Highly Available Medium
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xii Contents 13 Installing and Conf
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xiv Contents 18 Managing SharePoint
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xvi Contents Incremental (Inclusive
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xviii Contents Part VIII Securing S
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xx Contents 29 Usage Analysis Tools
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xxii Contents Advanced Customizatio
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xxiv Contents 37 Using Visual Studi
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xxvi Contents 42 Upgrading and Migr
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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Chapter 1: Introduction to Microsof
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crawl To search content to include
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scope The range and depth of a sear
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