Microsoft Sharepoint Products and Technologies Resource Kit eBook

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520 Part VII: Information Management in SharePoint Products and Technologies Tip A user, who has only reader rights on the portal site, cannot directly navigate to the area and topic document libraries. The only method the user has of getting to a particular document library is via the results of a search query. It is therefore important that users who contribute content make their information easy to find by using features such as audiences, listings, keywords, Best Bets, and document properties (metadata). As a member of the Contributor, Content Manager, Web Designer, or Administrator site group, you can navigate to the portal document libraries by clicking the Manage Content link under the Actions section in the navigation area on the left. Websites Document and Picture Libraries When a website is created, the default site template creates various document and picture libraries. The templates and libraries they create are as follows: ■ The Team Site, Document Workspace, and Multipage Meeting Workspace site templates create a document library named Shared Documents. ■ The Blank Meeting Workspace and Blank site templates create no document libraries. ■ The Basic Meeting Workspace and Decision Meeting Workspace site templates create a document library named Document Library. ■ The Social Meeting Workspace site template creates a picture library named Picture Library. My Site Portal site users who are assigned to at least the Member site group can create a personal website—My Site. See Chapter 23, “Personalization Services in SharePoint Products and Technologies.” Note A person with the Create Sites and Create Personal Site rights can also create a personal site. The default personal site template creates three document libraries—My Pages, Private Documents, and Shared Documents; it also contains one picture library—My Pictures. The document library Private Documents is private to the user, whereas My Pages, Shared Documents, and My Pictures are shared on a user’s public home
Chapter 19: Working with Documents in SharePoint Products and Technologies 521 page. Private Documents should be used in a similar way to My Documents. The My Lists section within the quick launch area allows the user to quickly gain access to their document libraries, as illustrated in Figure 19-3. F21xr03 Figure 19-3 My Site quick launch area—My Lists section Document Templates You can store any kind of file in a document library. However, there are some advantages to using document libraries in conjunction with client programs compatible with Windows SharePoint Services, such as Microsoft Office 2003: ■ You can set up a template that automatically starts the appropriate program and formats documents consistently when team members create new documents in the document library. ■ You can open and modify your documents from within Windows SharePoint Services–compatible client programs as though the documents resided on any other network place or on your hard disk. All the default document libraries, except for the My Pages document library within My Site, do not have versioning and approval enabled but do have a word template associated with them. Microsoft Office Word will run when a user clicks New Document on any of the default document library pages. The My Pages document library uses a Web Part Page document template, which, when the user clicks New Document on the My Pages document library page, results in the display of the My Pages: New Web Part Page. Later, if you have a file in your site that you want to use as a template for new documents, you can modify the document library to use that file as the template.
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PUBLISHED BY Microsoft Press A Divi
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iv Contents at a Glance Part VIII S
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vi Contents 2 Installing Windows Sh
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viii Contents 5 SharePoint Portal S
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x Contents Highly Available Medium
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xii Contents 13 Installing and Conf
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xiv Contents 18 Managing SharePoint
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xvi Contents Incremental (Inclusive
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xviii Contents Part VIII Securing S
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xx Contents 29 Usage Analysis Tools
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xxii Contents Advanced Customizatio
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xxiv Contents 37 Using Visual Studi
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xxvi Contents 42 Upgrading and Migr
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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Chapter 1: Introduction to Microsof
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Authentication Authorization Chapte
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Estimating Current and Future Stora
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RANDOMIZE F = INT(200 * RND) Test.G
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Configuring Site Quotas and Locks C
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crawl To search content to include
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scope The range and depth of a sear
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