Microsoft Sharepoint Products and Technologies Resource Kit eBook

516 Part VII: Information Management in SharePoint Products and Technologies
information already stored in a site ensures data integrity. However, if a site contains
more than 1000 document libraries and lists, performance begins to degrade.
Document Libraries
Note If Self-Service Site Creation is enabled for a virtual server, you must
belong to a site group that has the Use Self-Service Site Creation right to
create a site collection. That right is turned on in all default site groups. If
Self-Service Site Creation is not turned on, you must belong to a site group
that has the Create Subsite right to create a site. The Create Subsite right
is included by default in the Administrator site group.
Document libraries can contain custom properties that store metadata about the files
in the libraries. Document libraries also provide fine-grained security for granting
access to files. Any files that can use the same set of properties and security settings
can be stored in the same document library. (You can use views and filters to allow
users to display any set of properties that they want to.) However, if a set of files
requires a unique set of properties, it will need a separate document library. Similarly,
if a set of files requires unique user permissions, that set will also require a different
document library. Other settings that are per document library include file
versioning, content approval, the default document template, and any event code
written for the document library.
Note You must be a member of a site group with the Manage Lists right to
create and change document libraries. The Manage Lists right is included
by default in the Web Designer and Administrator site groups.
Document libraries can contain folders and files, which can be organized in the
same familiar way as they are on your computer’s C: drive or a file share, as directories
and files. Users who contribute content to document libraries will become
very familiar with the hierarchy and structure of the document libraries. However,
for a visitor to your sites who has only reader rights or even for the occasional contributor,
other features of SharePoint Products and Technologies will be needed to
allow them to find information.
Document libraries can be viewed through the browser or through a Web
folder view using My Network Places. The browser view of a document library contains
a navigation area, which identifies your current location, the views you can
choose, and any actions that are available to you.