Microsoft Sharepoint Products and Technologies Resource Kit eBook

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444 Part V: Administration of Windows SharePoint Services Table 16-2 shows the parts of an e-mail alert for immediate notification of changes to a list item and which part each XML file constructs. Table 16-2 Immediate E-mail Notifications Constructed by XML Files XML File Displayed Content NotifSiteHdr.xml Alert result http://Server_Name/sites/Site_Name - Site_Display_Name NotifListHdr.xml List_Display_Name Summary NotifItem.xml File_Name was modified by User_Name at 10/12/2003 8:01 P.M. NotifSiteFtr.xml Go to My Alerts to edit, delete, or view your alerts. To create a custom message for an alert, make customizations to the appropriate XML file as indicated in Table 16-2. Caution Editing any of the XML templates for Windows SharePoint Services can break the templates and, consequently, break the mechanism for sending alerts. Be sure to edit only the message text in the template and keep a backup copy of the original templates in case you need to revert to the originals. For more information about customizing XML templates, see the Windows SharePoint Services Software Development Kit. You can edit the XML templates to include any of the tags shown in Table 16-3. Table 16-3 Tags for Use in XML Message Text Files Tag Description AlertFrequency The time interval for sending an alert. Possible values include 0 (immediate), 1 (daily), or 2 (weekly). EventType The type of event. Possible values include 1 (item added), 2 (item modified), 4 (item deleted), 16 (discussion added), 32 (discussion modified), 64 (discussion deleted), 128 (discussion closed), and 256 (discussion activated). ItemName The title of the item. ItemUrl The absolute URL for the item. ListName The name of the list. ListUrl The absolute URL for the list. ModifiedBy The display name of the user who modified the item. MySubsUrl The absolute URL for the My Alerts On This Site page in Site Settings.
Chapter 16: Windows SharePoint Services Site Administration 445 Table 16-3 Tags for Use in XML Message Text Files (continued) Tag Description SiteLanguage The locale identifier (LCID) for the language used on the site. For example, 1033 is the LCID for U.S. English. SiteName The title of the site. SiteUrl The absolute URL for the site. TimeLastModified The time at which the item was last modified. You can use any XML editing tool, such as Notepad, to edit the templates. Keep in mind that any changes you make to this message text are used for all alert messages sent to all users of your server. If you are in a server farm environment, you must edit the templates on each server in the server farm or copy the edited templates to each server in the server farm. You must be an administrator of the local server computer to edit the XML templates for Windows SharePoint Services. Note In the XML templates, you use numerical values instead of text to specify frequency and event types. So, if you want to set the AlertFrequency to weekly, you would use the value 2 in the template rather than typing “weekly”. See the description column in Table 16-3 for the tag named AlertFrequency. Configuring and Managing Alerts You can view alerts for a website or subsite and delete alerts that are no longer needed. If you are a server administrator or a member of the SharePoint administrators group, you can use SharePoint Central Administration pages to configure settings for alerts, such as the following: ■ View alert settings. ■ Turn alerts on or off. ■ Specify how many alerts users can create. You can also use the Stsadm.exe command-line tool to configure alert settings if you are a server administrator. Using the command line, you can do the following: ■ Turn alerts on or off. ■ Specify how many alerts users can create. Alerts use the Windows SharePoint Services e-mail settings to send alert items. When you configure alert settings, be sure that you also double-check the e-mail settings for your virtual server. For step-by-step instructions, see the “To configure alerts at the virtual-server level” section earlier in the chapter.
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iv Contents at a Glance Part VIII S
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vi Contents 2 Installing Windows Sh
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viii Contents 5 SharePoint Portal S
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xiv Contents 18 Managing SharePoint
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xxviii Acknowledgments Shawn Baden,
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xxx Acknowledgments I’d also like
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Chapter 1 Introduction to Microsoft
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