Microsoft Sharepoint Products and Technologies Resource Kit eBook

622 Part VII: Information Management in SharePoint Products and Technologies
users will love is to capture the search terms they executed in the Internet Information
Server (IIS) logs and use that to inform your scope hierarchy creation.
In addition, the tighter and more robust your search scopes are, the leaner and
more accurate the result set will be when users execute a search query (assuming
that they use the search scopes you developed). Accurate results coupled with a
faster response time (because the query is not being executed against the entire
index) will result in a better end-user experience and increase the positive reaction
to your SharePoint Portal Server deployment.
It is important to include discussions about the best use of search scopes,
source groups, index files, and content sources in your predeployment planning
meetings. Even though they’re complex, such discussions can lead to a better
deployment and a better end-user experience during the initial stages of a new
SharePoint Portal Server 2003 deployment.
Adding a Search Scope
Perform the following steps to add a search scope:
1. On the Manage Search Scopes page, on the toolbar, click New Search Scope.
2. On the Add Search Scope page, type a name for this search scope.
3. Decide whether you want to limit the scope by topics or other portal areas. In
the Topics and Areas section, click Include all contents if this search scope
is not limited by topic or area. To limit this search scope by topic or area, click
Limit the search scope to items in the following topics or areas, and then
click Change areas.
4. On the Change Location page, select areas to use for this search scope. You
can select one or more areas, but each selected area includes all of its subareas.
Only items in the selected areas show up in search results when using this
search scope. When you are finished selecting areas, click OK.
5. In the Content Source Groups section, click Include all content sources if
this search scope is not limited to certain groups of content sources. Click
Exclude all content sources to limit the search scope to only the default content
source for this portal site. To limit the search scope to particular content
source groups, click Limit the search scope to the following groups of
content sources, and then select the content source groups that apply.
6. Click OK.
Using Search Scopes from Other Portal Sites
In a shared services environment, you might find that you’ll want all your users to
use the same set of search scopes regardless of which portal site they are executing
searches in. This will enable you to also set up a single list of search scopes and
make them available across multiple portal sites.