Administration Manual - B.E.S.T. Undertaking.

When it is decided to draw up a Panchnama, the Officer shall proceed as under :
1 He shall request two Officers/Supervisory staff to act as Panchas
preferably – the Officers/Supervisory staff should be from the
Department to which person apprehended belongs. It would help in -
2
3
4
5
6
7
a.
b.
c.
d
e..
Getting the correct description of the material;
Learning about the duty of the person apprehended;
Learning about the location where such material is normally stored; a n d
Know the actual nature of work of the person apprehended to learn if this
person was in any way connected with the work where the said material
is used or whether he had no business to go to the Section where the
material is used;
While recording the statement of the accused in the presence of the
witness, the person should be asked to indicate the place from where he
picked up the material. If he does so he shall be taken to that place, with
the witness asked to physically show the place, so that he may not say at
a later stage that he never said anything about the place from where he
had picked up the material. This will also help in accounting of the
material stored there at and confirm that other material of the type is
infact stored there.
Having called the ‘Panchas’ he shall show these -
a.
b.
c.
The state of the person apprehended;
The material carried by him if visible to the eye;
The bag, bundle or place on his person where the material was
concealed;
In their presence ask the person apprehended to disclose his identity and verify
the particulars by demanding the Identity Card-cum-Bus Token;
In their presence he shall ask the person apprehended to show the material
carried by him noting the place/position from where this person produces the
same. The Panchas shall also be requested to note the same;
Thereafter he shall draw up the ‘Panchnama’ mentioning the details in full;
After the conclusion of the Panchnama he shall record the statement of the
person concerned in the presence of a witness from other Department;
preferably one of the Panchas;
The Panchanama shall confirm to the proforma at Appendix.
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