Administration Manual - B.E.S.T. Undertaking.

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i. The transaction during a week are processed
for updation of the P.F. Master File and to
accumulate the same.
ii. The transactions for a month which as over
are extract from accumulated ones and are
processed for calculation of interest. The
adjustments for recovery of interest and stop
the further recovery of the installment of
loan are also created for payroll.
(v) Printing of Provident Fund statement for the
payment of 90% refund at the time of retirement
and upto 90% advance during the last year of the
retirement along with interest calculation.
(vi) Printing of Provident Fund statement along with the
interest for preparing the Non-Refundable
withdrawal Bills/Final Refund Bills etc.
(vii) Posting of names of nominees.
(viii) Printing of Provident Fund Abstract and Annual
Provident Fund Slips after the annual closing of the
Provident Fund Accounts for the financial year
after reconcilliation of amounts with Provident
Fund Department.
(ix) Creation of new Provident Fund Master File with
new opening balances after closing of the accounts.
(x) Annual closing of Employee’s Pension Account and
printing of Form No.7 (Employees Pension
Contribution Card with monthwise details) and
Form No.8 - list of members of Employee’s Pension
Scheme with yearly contributions.
Due to the computerisation of activities of
Provident Fund Department, some of the data is
being taken directly from the P.F. Department such
as P.F. Loan application data, Non-refundable
withdrawals, Nomination data, etc. This has
increased the accuracy of the P.F. Master file’s
data.
4.1.2.1.4 Material Inventory and Labour System:
This is the first system to be computerised in the year
1968. Till September, 1981, this system was being
processed on the IBM 1401 System by hiring the timings
at other organisations. The system was re-designed in
COBOL for processing it on the inhouse computer
system from October, 1981.
In this system, Inventory Master File of Main Storewise
all the material items is maintained. There are four