Administration Manual - B.E.S.T. Undertaking.

Bills for recouping amounts, paid by Supdt. Cash through Urgent
Cash, are checked for their correctness, with the statements of
amounts shown as recoveries under the relevant code prepared by the
Accounts Department.
6.6.2.21 Unpaid Wages:
(i) payments made as per ‘Unpaid Wages Paid in Cheque Register;
(ii) deposits of balance amounts of unpaid Cheque amount after
three months;
(iii) amounts received from the S.T.C. in respect of unpaid pay
packets/cheques, 7 th payment (technical apprentices).
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(iv) In case of all the staff payment of salary is done through on a
certain fixed date and unpaid / uncollected wages are
regularized as per Circular No. CAO &
FA/SCS/ASCS(S)/37566/2003 dtd. 2.6.2003.
A new procedure as incorporated in the above Circular is as under:-
As per the present practice, in respect of staff who are still not covered
under the Scheme of ECS (Electronic Clearing Service) of RBI for
payment of Salary or in case salaries of certain staff members are
returned by the destination banks for reasons such as “A/c. Closed”,
“No such Account”, “A/c. description does not tally”, etc., individually
cheques are drawn in favour of such employees which are collected
from of Cash Department, Colaba.
As the validity period of these cheques is 3 months (90 days), the
cheques which are not collected by the staff within this period are
cancelled and the amount transferred to State Bank of India,
Commercial Branch from Bank of India, Electric House Branch, where
Undertaking operates ECS Account No.9175.
It is observed that majority of staff collect their unpaid salary cheqeus;
however, there still remains some members of staff not collecting their
cheques.
Therefore, following system is adopted:-
(a) The uncollected Salary cheque listing will be sent by Sudpt.
Cash to T.K. Department. Sr. STK will scrutinize the list